Agenda - Council - 02/22/2022 - Laserfiche WebLink

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Councimember Heineman asked if there would be cameras in the future that would not be tied into the system. I.T. Manager Fredrickson confirmed that he would suggest the cameras tie into the existing system and be housed on the existing server. Councimember Riley asked if there is a time when upgrading should occur for the existing server or whether the new system should simply be added. He asked if there were any security concerns with being cloud based. I.T. Manager Fredrickson commented that the criteria to review other systems came as part of a different project, which was to explore if there was a possibility to eliminate hard keys for park buildings and use mobile credentials, which these systems would allow for. He stated that the existing system has no ability to do that and there is no interest from Honeywell to look into those upgrades. He stated that there are minor frustrations as to what can be done to the system and there are no upgrades/updates available. He stated that in regard to cloud security systems, he does not have any major concerns as the data is backed up in another manner. Councimember Riley asked what would happen in terms of access if the technology goes down. I.T. Manager Fredrickson stated that when the Internet goes down, the power to grant access or provide access remotely is removed but the system would still continue to operate with card access and upon scheduled times. He stated that the only time the system would go down completely is if power and generator power went down. Councimember Howell asked if there would be hard key access at all. I.T. Manager Fredrickson confirmed that would still be available. Councimember Heineman commented that one advantage to this type of system is that keys are not needed and if an employee is terminated their access could be terminated, along with eliminating the cost of lost keys. He stated that seems to provide a cost savings along with productivity savings. He asked if there have been any instances of lost keys and where locksmiths have had to rekey a door. Public Works Superintendent Riemer replied that they have rekeyed once, but it has not been a large concern. He stated that they do not provide the last paycheck for seasonal employees until their keys are turned in. Councimember Musgrove commented that she recalls a rekeying for the Emcrest buildings. She asked if this system would apply to City park buildings as well. She stated that the case does not seem to mention the parks buildings. I.T. Manager Fredrickson replied that the system would allow the City to connect the park buildings even though there is no Internet at those locations. He stated that at this time they are City Council Nark Session 1 April 13, 2021 Page 4 of 8