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RELEVANT LINKS: <br /> The council will then meet to discuss their ratings of the semi-finalists and <br /> attempts to reach agreement on typically three to six finalists to be <br /> interviewed. As a prelude to this discussion, the consultant or designated <br /> staff member may compile the councilmembers individual ratings into some <br /> type of integrated report that helps council more quickly see where there is <br /> agreement as to the top candidates. <br /> LMC information memo, At this point in the process, the city must begin to balance the somewhat <br /> Data Practices:Analyze, <br /> Classify Respond,Section conflicting demands of the Minnesota Data Practices and Open Meeting <br /> VIII-A-1-c,Applicants for Law statutes. The council discussion to select finalists for interviews must <br /> employment. <br /> be done in a public meeting, but the identity of applicants is private data. <br /> LMC information memo, While the council can discuss private data at an open meeting when there is <br /> Meetings of City Councils, <br /> Section II-G-2,Interviews. a business necessity, consider avoiding it altogether by having the council <br /> refer to specific candidates with something like "Candidate Number 4" or <br /> "Candidate D," rather than by name. private! Avoid using job titles or <br /> specific work experience that would identify the candidate as well. While <br /> the law does allow the council to discuss private data at an open meeting, the <br /> city will want to consider the potential for losing candidates who do not <br /> want to be identified until they officially reach the finalist phase of the <br /> process. <br /> Minn.Stat.§ 13.43 subd.3. Once candidates are chosen for an interview, they are considered "finalists" <br /> and the names of finalists are public data. Therefore, a highly recommended <br /> last step is to have the consultant, or designated staff member contact the <br /> finalists to advise them that they are going to be invited to interview and <br /> their identity is now public. This gives the applicant an opportunity to notify <br /> his or her current employer of their application before it comes out in the <br /> newspaper. <br /> B. Interview process <br /> In order to realistically compare candidates, it is best to complete all <br /> interviews in a relatively compressed timeframe, often over a one- or two- <br /> day period. Some cities choose to keep the candidates separated from one <br /> another, while others opt for a group event, including tours, receptions, and a <br /> group dinner with the council. As noted above, the identity of all finalists is <br /> public information at this point, and most candidates will understand that <br /> they are only one of several individuals being evaluated and considered. It is <br /> a nice idea to give all of the candidates a tour of the community, and perhaps <br /> even an opportunity to meet department heads, either one-on-one, or as a <br /> group. The candidates are evaluating you and your community at the same <br /> time you're evaluating them, so it is important to be open and provide a <br /> setting for them to ask questions and get honest answers. No one benefits by <br /> unpleasant surprises later. <br /> League of Minnesota Cities Information Memo: 3/7/2022 <br /> Hiring a City Manager or Administrator Toolkit Page 7 <br />