Agenda - Council Work Session - 03/22/2022

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RELEVANT LINKS: In order to increase diverse perspectives for interview panel members, some cities will include a panel of community leaders to interview candidates within the city's hiring process. Keep in mind, private data (such as some criminal history and other background information) should be shared only with those individuals in the city who make the final hiring decision. It is then typical and preferable for the full council to meet as a group to Call HR for sample interview questions for a city interview the candidates, although some councils may appoint a administrator. subcommittee to conduct initial interviews. If either the full council or an See LMC information memo, official committee of the council conducts the interviewing, the interviews Meetings of City Councils. are subject to the Open Meeting Law. This would include posting notice of the meeting where the interviews are taking place and the interview being open to the public. LMC Model:Instructions for It is critical anyone conducting interviews on behalf of the city be trained in interview panel. LMC Model:Do not ask advance on interviewing skills and general legal requirements, as well as questions. informed of the duties and responsibilities of the position being filled. Refer to the links to the left for helpful interview panel instructions for aiding in explaining roles and procedures. LMC Model:Employment Interviewers should be prepared with a list of preset questions and some type interview panel gating sheet. of evaluation sheets to help them keep track of what they hear. Generally speaking, the evaluation sheets are considered private data under MN Data Practices laws, only to be shared with the candidate upon request. At the end of the day, individual responses can begin to blur into one. Be sure all of the candidates leave the interview with an understanding of approximately when a decision will be made, and how they will be contacted. LMC HR Reference Manual, you can find out more about the interviewing process, including questions Chapter 2,Section v, Interviewing. you should not ask, and whether you are asking the right kinds of questions, in the League's Human Resources Reference Manual. After all interviews are completed, the council usually tries to agree on a top candidate for further consideration. They may also want to agree on a second candidate in case something doesn't work out with their top pick. 1. Covering expenses Candidates may have expenses for traveling to your city, either by car, or even by plane, if necessary. There might also be overnight lodging and meal expenses. It is common for the city to reimburse such interview expenses up to a capped amount, provided detailed receipts are received from the applicant. Some cities also invite the candidates' spouses to be present at city expense with the idea that the city is selling a family, not just an individual, on the idea of moving to the community. League of Minnesota Cities Information Memo: 3/7/2022 Hiring a City Manager or Administrator Toolkit Page 8