Agenda - Planning Commission - 10/06/2005

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of Ramscy community celebration to be held on Saturday, September 17, 2005, on the City Hall' campus, and to waive the $50 temporary 3.2 beer license fee. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Elvig, Jeffreyl Cook, Olson, ['carson, and Strommen. Voting No: None. Case #3: Authorize Contract for Construction of New Park Shelter at Central Park Assistant City Administrator Nelson reviewed that on August 5, 2005 the Council authorized bidding fbr the new Park Shelter at Central Park. This new structure would replace the existing Park Shelter located at the southern end of Central park. The Ramsey Lions has donated $185,000 towards the cost of constructing the new Park Shelter. She indicated bids were received and opened at City Hall on Thursday, September 9th at 3:00 p.m. Six bids were received ranging from $291,600 to $399,969 for the base bid. The bid alternate for the toilet room shell and rough-in ranged from $41,000 to $81,721. The architect estimate for the construction costs was $254,842. Staff has discussed the outcome of the bids with the Ramsey Lions and they have indicated they are willing to discuss amongst their group additional monies to hell) fill the gap. She advised based upon the base bids and what was estimated for the project at this time, staff recommended that the bid alternate not be completed at this time. Staff talked to the low bidder about what influenced their bid, and they are confident the bid came in where it should be fbr the cost of the building. There had been discussions during this time about the availability of building materials, but staff does not believe the shortage of material influenced tlqc bid. The low bid is approximately $36,000 over the architect estimate. Mayor Gamec stated he is surprised with the increase in the cost of the building. He suggested staff' discuss the building cost and the possibility of receiving a better bid at a different time with lhe Lions. Councihncmber Elvig concurred. He questioned if it is certain that the specifications are tight duc to the large disparity in the bids. Assistant City Administrator Nelson advised the construction schedule had been set so the building would be ready in the spring. If the bids are rejected this timeline will not likely be met. Councihnember Elvig asked if the City has worked with the architects for this building in the past. Assistant City Administrator Nelson responded in the negative. She explained a member of the Ramscy Lions that works for Adkins Association Architects donated the schematics and the City contracted with this firm for the balance of the architectural work. Motion by Mayor Gamec, seconded by Councilmember Elvig, to reject all bids for the new Park- Shelter at Central Park and to direct staff to further discuss the timing of the construction and re- bidding t:or the new Park Shelter with the Ramsey Lions.. City Council / September 13, 2005 Page 9 of 33 P53