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POLICY FOR THE RECRUITMENT,APPLICATION, <br /> AND INTERIVEW PROCESS OF APPOINTING <br /> CITY BOARD AND COMMISSION MEMBERS <br /> This is a draft policy the allows for incumbents to be evaluated at the same time as new applicants - Formatted:Normal,Left,Indent:Left: 0",Right: 0", <br /> and DOES NOT include the recent discussion re a.�g even/odd term incumbents. . Space Before: 0 pt,Allow hanging punctuation <br /> Purpose:The Mayor and City Council of the City of Ramsey have the authority to establish <br /> volunteer boards and commissions to advise them on matters affecting the City,as detailed in <br /> Chapter 2,Article V,Section 2-155 of the City Code. The purpose of this policy is to outline a <br /> process for the recruitment,application,and interview process of appointing City board and <br /> commission members. <br /> Scope:This policy applies to the following advisory commissions established by the City of <br /> Ramsey:Economic Development Authority,Environmental Policy Board,Park and Recreation <br /> Commission and the Planning Commission.This policy does not include the Charter <br /> Commission;Charter Commission appointments are not made by the City Council but rather by <br /> the Chief Judge of the Tenth Judicial District. <br /> Process:The intent of this policy is to ensure that openings on City boards and commissions are <br /> publicized to the community at large,that applicants are evaluated objectively and treated fairly <br /> and courteously,and that members of boards and commissions are selected on the basis of their <br /> qualifications and suitability for the position. <br /> 1. Incumbent reapplication process <br /> Annually, t aff will notify commission members by December 1 St reminding them of the ,- Deleted:the Human Resources Manager <br /> upcoming term expiration and�n� vite them to complete and submit a brief letter of intent _- Deleted:inviting <br /> indicating their desire to continue serving,along with the option for highlighting additional <br /> information such as accomplishments,personal contributions to the commission,and ideas for <br /> improving the effectiveness of the commission for review by the CityCouncil. <br /> The chair of each board or commission for which appointments are being considered will be <br /> invited to submit written comments to the City Council,making a recommendation regarding <br /> reappointment.If the chair is the incumbent,the vice-chair will be contacted;if both are <br /> incumbents,the most senior member of the board or commission will be contacted. The form <br /> for written comments will be provided by the city.The final decision-regarding appointments <br /> will rest with the City Council. <br /> In one collective process,concurrent with new applicants,the City Council will meet,discuss, ,- Deleted:T <br /> and determine whether or not a recommendation for reappointment will be made.If it is <br /> determined that the City Council does not wish to reappoint the incumbent,the incumbent will be <br /> notified. If it is determined that the incumbent will be reappointed,the incumbent will be ,--LDeleted: and that individual's seat will be advertised. <br /> notified <br /> - Deleted: and the seat will not be advertised. <br /> Regardless of the incumbent reapplication status,all board and commissions will be advertised to <br /> the public. <br /> 2. New member application process <br /> Annually,prior to the normal ending date of boards and commissions terms„staff will ,-A Deleted:the Human Resources Manager <br /> 2 <br />