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prepare a detailed notice,for publication in the City's January/February newsletter and in the_ ---I Deleted:of position availability <br /> City's official newspaper,as required by the Charter. The notice will publicize that <br /> applications are being accepted for boards and commissions,including the Economic <br /> Development Authority,the Environmental Policy Board,the Park and Recreation <br /> Commission and the Planning Commission. The notice will provide language stating that <br /> applications will be considered by the City Council for current openings and future vacancies <br /> occurring in the next annual recruitment cycle.The notice will provide an application closing_ <br /> date of the last Friday in February_ <br /> 3. Unexpected Vacancy Process -- Formatted:Font:Bold <br /> Periodically,when an unexpected vacancy on a board or commission occurs,the board <br /> Formatted:Outline numbered+Level:1 +Numbering <br /> or commission staff liaison will notify the,head of human resources,who will take one---��` Style:1,2,3,...+Start at:1 +Alignment:Left+Aligned <br /> of the following hree actions: <br /> at: 0.33 +Indent at: 0.58„ <br /> 1) Refer back to the most recent recruitment file in an effort to identify a viable candidate ������ Formatted:Indent:Left: 0.58" <br /> that has already successfully passed the interview process.If a candidate is identified and <br /> �� ` Deleted:staff <br /> willing to serve on the given board or commission,the head of human resources_will �� <br /> consult with the City Administrator and act according to the City Administrator's A Deleted:to the commission <br /> direction;if applicable,a resolution appointing the new member will be presented to the j Deleted:Human Resources Manager <br /> City Council. t Deleted:two <br /> 2) Prepare a detailed notice of position availability for publication once in the City C Deleted: Section Break(Next Page) <br /> newsletter with an application deadline date of the last day of the month of the <br /> first month of the newsletter edition and in the City's official newspaper,as Deleted:Human Resources Manager <br /> required by the Charter.The City Administrator will provide the head of <br /> human resources with direction as to if this step should occur or to wait until <br /> the next annual recruitment process. <br /> 4. nterviews <br /> � � -- ----- Deleted:¶ <br /> The application deadline will be no less than two weeks after <br /> Staffwill notify interview times and arrange e applicants the Cit the date of publication or posting in the City's official <br /> - fY�pcants an --YCouncil of the � <br /> arrangements. newspaper.¶¶ <br /> If there are more than five applicants per the total number of vacancies to be filled Deleted:The Human Resources Manager <br /> the City Council will evaluate the applications and select five applicants to be Deleted:for a vacancy <br /> interviewed. <br /> Interview questions will be determined before the interview based on qualifications identified as <br /> necessary,as well as to accurately identify each applicant's knowledge,skills,and abilities, <br /> and the benefits that the applicant,if appointed,may bring to the board or commission in the <br /> future. <br /> All applicants will be asked the same questions.Depending on responses,some follow-up <br /> questions will differ from candidate to candidate for purposes of clarification. <br /> The City Council will evaluate applicants by comparing responses to interview questions, <br /> information contained in the letter of interest/application,and potential contribution to the <br /> existing diversity of expertise,experience and geographic representation on the applicable board <br /> or commission. <br /> Interviews will not be televised but will be held in an open meeting. <br /> 3 <br />