Minutes - Council Work Session - 03/15/2022 - Special

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Councilmember Heineman commented that is assuming it is decided at the next meeting that Council doesn’t want people filling vertical roles, Charter to EPB. If Council decides that is fine and appropriate, Ms. Moore wouldn’t have to choose. He thought giving Ms. Moore a heads up would be a wise thing to do. City Administrator Ulrich asked, for process, if it was correct that normally they would have all the Commission seats on the agenda for the March 22, 2022 meeting for approval so they are in place by April 1, 2022. If they are not appointed, there would be a couple vacancies. He stated the policy could be put on the agenda and then have the appointments after that, or they could space them out by a meeting knowing the policy is being addressed next week and the appointments could be on the following week, April 12, 2022. He asked if that would work and suggested that may be the best option. He didn’t know that there was anything critical in having a vacant seat for one meeting. Administrative Services Director Lasher commented that somewhere in the policy for Boards and Commissions, it says that the incumbent will be allowed to serve until the time a successor is appointed. Councilmember Musgrove added it is under “terms.” Administrative Services Director Lasher agreed. She read number six, “Boards and Commission members shall serve four-year terms with the exception of members of the Economic Development Authority serving six-year terms. There will be no limit to the number of terms. Terms will expire annually on March 31. Incumbents will be allowed to continue to serve until a successor is appointed.” Mayor Kuzma commented then they are fine. City Administrator Ulrich replied that works. Councilmember Musgrove commented that there was a discussion in the Future Topics agenda item about the policy changes but she hasn’t seen it in writing so she could review it. She asked if it was available to review before next week. Administrative Services Director Lasher asked if she was referring to the Future Discussions calendar. Councilmember Musgrove replied, no, the discussion happened during the Future Topics agenda item about the policy changes where there was the five year, the four year, the even year, the odd year and updates regarding that but she hasn’t seen it in writing yet. Administrative Services Director Lasher replied she could email that out prior to the next meeting. Councilmember Musgrove replied that would be helpful and asked Administrative Services Director Lasher what, from the packet, she wanted back. City Council Special Work Session / March 15, 2022 Page 9 of 19