Agenda - Council - 05/10/2022 - Laserfiche WebLink

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Advertisements were published in the Anoka County Union Herald and in Finance and Commerce on April 1 and April 8, 2022. Bids were also advertised on-line on Quest CDN. Staff does not mail letters to property owners for crack seal improvements since the work occurs quickly and has little to no impact to the traveling public or abutting properties, and because Staff rarely receives calls or questions from the public regarding crack seal projects. Engineering Staff maintains a project webpage,which will be updated as new information is made available throughout the project. Time Frame/Observations/Alternatives: Alternative#1 —Motion to adopt Resolution#22-105 accepting bids and awarding a construction contract for 2022 Crack Seal Improvements, Improvement Project#22-08, to Northwest Asphalt&Maintenance in the amount of $1081779.90. Alternative#2—Motion to deny adoption of Resolution#22-105 at this time. Funding Source: Bids were advertised in the Anoka County Union Herald and in Finance and Commerce on April 1 and April 8, 2022. On May 2,2022, a total of five (5)bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids. CONTRACTOR TOTAL BID Northwest Asphalt&Maintenance $1081779.90 Midwest Asphalt Maintenance LLC 113,145.50 National Industrial Maintenance $1521476.70 Asphalt Surface Technologies Corp. $1681858.50 Allied Blacktop Company $269,840.00 Engineer's Estimate $1241 242.00 The bid of Northwest Asphalt&Maintenance of Thief River Falls,Minnesota, in the amount of$108,779.90 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent for administrative, engineering, finance and legal costs brings total project costs to $124,009.09. Per the final plans and specifications, estimated construction costs were $124,242.00. After adding 14-percent for indirect costs, estimated project costs total $141,635.88. The low bid is 12.4-percent less than the engineer's estimate. The City annually budgets $200,000 for crack seal and pavement rejuvenator improvements. Staff recommends the remaining $75,990.91 of the budgeted funds be spent on a 2022 pavement rejuvenation project. City Staff will administer and inspect construction. Plans and specifications were prepared in-house as part of Staff s normal duties. Recommendation: Staff recommends Alternative#1. Outcome/Action: Motion to adopt Resolution#22-105 accepting bids and awarding a construction contract for 2022 Crack Seal Improvements, Improvement Project#22-08,to Northwest Asphalt&Maintenance in the amount of$108,779.90.