Agenda - Council - 05/10/2022 - Laserfiche WebLink

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visually inspected streets treated during 2021 and found they had held up well. In general, Staff observed the treated streets to dry quicker during the spring thaw, as well as noticing less additional cracks in the pavement. When viewed up close,the pavement appears to show less exposed aggregate than non-treated segments. 2022 Proposed Rejuvenator Improvements A map and street segment summary of the proposed 2022 Pavement Rejuvenator Improvements is attached to this case. The project proposes to cover 9.00 miles (164,011 square yards) of bituminous pavement across 22 subdivisions within the City. Staff focused on previous construction pavement age and location when determining the street segments to treat. Priority was given to recent reconstruction projects over recent overlay projects, due to the larger investment by the City on those street segments. Staff has been in contact with Corrective Asphalt Materials(CAM)who is the sole source provider in Minnesota for Reclamite. A proposal for the work is attached to this case. Staff revised the proposal from CAM based upon the bid results of the 2022 Crack Seal Improvements,to effectively spend all $200,000 of the funds budgeted for pavement maintenance in 2022. Notification: Upon Council awarding a contract for construction, letters will be mailed to affected property owners to inform them of the project, to provide contact information in case they have questions, concerns or any special needs, and to provide them with the address to the project webpage,which will updated by Engineering Staff as new information is available throughout the project. Time Frame/Observations/Alternatives: Alternative#1 —Motion to adopt Resolution#22-106 approving plans and specifications and awarding a contract for 2022 Pavement Rejuvenator Improvements, Improvement Project#22-09, to Corrective Asphalt Materials for the proposal in the amount of$155,810.35. Alternative#2—Motion to deny adoption of Resolution#22-106 at this time. Funding Source: Per the attached proposal from CAM the proposed construction costs of this project is $155,810.35. With 14% indirect costs,the proposed project costs are $177,623.80. Funds are proposed to come from funds remaining out of the $200,000 budgeted for crack seal and pavement rejuvenation improvements ($75,990.9 1), as well as from federal COVID relief funds received by the City on March 9, 2022, from the Minnesota Department of Transportation State Aid office in the amount of$102,316.00 that was dedicated for pavement maintenance treatments on the City's non-Municipal State Aid streets (see attached Payment Advice document). City Staff proposes to administer and inspect construction. Plans were prepared in-house as part of Staff s normal duties. Recommendation: Staff recommends Alternative#1. Outcome/Action: Motion to adopt Resolution#22-106 approving plans and specifications and awarding a contract for 2022 Pavement Rejuvenator Improvements, Improvement Project#22-09,to Corrective Asphalt Materials for the proposal in the amount of$155,810.35. Attachments