Agenda - Council - 05/24/2022 - Laserfiche WebLink

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a. Time and Place. The Board of Trustees shall meet at the minimum, at least four (4) times a year at any place within this State as designated by the Board, to discuss the investments, finances, benefits, and records of the Association. A Trustee may call a Board meeting by giving five (5) days' notice to all Trustees of the date, time, and place of the meeting. These meetings will be open to any member of the Association and to the public. b. Notice. Notice requirements of the Minnesota Open Meeting Law will be followed for all Board Meetings. A schedule of the Board's regular meetings will be kept on file at the Board's primary office. c. Special Board Meetings. For special meetings (including any regular meeting held at a time or place different from the time or place stated in the schedule of regular meetings), the Board will post written notice of the date, time, place, and purpose of the meeting on the Board's principal bulletin board, or if the Board has no such bulleting, on the door of its usual meeting room. The notice will also be mailed, emailed or delivered to each person who has filed a written request for notice with the Board. The notice will be posted and mailed, emailed or delivered at least three (3) days before the date of the meeting. d. Recessed/Continued Session. If a meeting is a recessed or continued session of a previous meeting, and the time and place of the meeting was established during the previous meeting and recorded in the minutes of that meeting, then no further published or mailed notice is necessary. Section 4. Quorum for Annual and Special Meetings. a. A simple majority of the Active Service members of the Association will constitute a quorum for the transaction of business at the annual or any special meeting of the Association which requires a vote by membership. b. Subject to Clause (c) below, a quorum is necessary for the transaction of business at a meeting. c. When a quorum has been present at a meeting and members have withdrawn from the meeting so that less than a quorum remains, the members still present may continue to transact business until adjourned. d. In the absence of a quorum, a majority of the Board of Trustees present may adjourn a meeting from time to time until a quorum is present. Section 5. Quorum for Board Meetings. A simple majority (one more than half) of the Trustees will constitute a quorum for the transaction of business at the meetings of the Board. Section 6. Order of Business. All meetings shall be conducted according to Robert's Rules of Order. Section 7. Voting at Annual and Special Meetings. Each Active Service, LOA or Deferred member in good standing of the Association present is entitled to one vote. Voting by proxy or absentee ballot is prohibited, unless specified prior to the vote. All votes, unless specified prior to the vote, will be conducted by a voice vote. If a majority cannot be determined by voice vote, the officer in charge of the vote will ask for a vote by roll call or by ballot. 8 Effective Date:{DATE}