Minutes - Council Work Session - 05/24/2022

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Administrative Services Director Lasher commented City Engineer Westby mentioned potentially needing administrative help on the Public Works ide and it would be a similar situation as on the Engineering side with Ms. Weidnar. She thought it would be cost effective to have additional administrative support. Councilmember Howell suggested a trial run and if it doesn't work another plan can be created. Parks and Assistant Public Works Superintendent Riverblood commented he has a lot of respect for the three division supervisors including Parks, Utilities, and Streets. He stated they have a lot of experience in their roles and felt they were up to the task of the additional work load. Administrative Services Director Lasher stated for the immediate changes she will prepare consent cases on the next agenda to do the promotions and reclassifications and the rest of it will be a part of the next budget and will be dealt with by resolution in 2023. The consensus of the Council was to approve the reclassifications. 2.03: Discuss Collecting and Compiling Ramsey City Policies Administrative Services Director Lasher stated she had met with Councilmember Musgrove and Councilmember Howell back in April. She stated it was a good idea but wasn't sure how to tackle it. She stated there are policies that they don't have but should have some additional policies. She stated she didn't have time to coordinate this right now. She stated it is very needed and asked for direction on how broad and deep it goes. She stated there are policies in public safety that wouldn't be put on the internet but as a Staff resources perspective she has a lot of recruiting to do. She asked about a timeline. Mayor Kuzma stated it would be good for the new City Administrator to review policies and set that on the agenda. Councilmember Woestehoff asked if the City has any data compliance or structure guideline on how things are stored. He thought whoever is in charge of data may have a good idea of where all the policies are and how to categorize them. He suggested along with the new City Administrator that when the new IT Security person is hired that IT Manager Fredrickson could help them get access and find them efficiently. Administrative Services Director Lasher commented that IT Manager Fredrickson weighed in when discussions first started and stated that there is a folder on LaserFisch and would be an excellent resource. Mayor Kuzma commented he thought the City Administrator should take the lead and coordinate it. Councilmember Specht commented that it is a matter of high importance that policies define day to day operations, how they run as a Council, how the City runs and does things. He suggested a summer intern or temp could look through old minutes to help with this. City Council Work Session/May 24, 2022 Page 10 of 17