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Administrative Services Director Lasher replied she had initially suggested a public policy grad <br /> student work on this and then that would be a 2023 budget item. <br /> Mayor Kuzma asked if there is any time left on the University contract. <br /> Administrative Services Director Lasher replied not that she was aware of. <br /> Councilmember Specht commented it is important. He stated at PACT they had policies <br /> everywhere and spent a school year going through every one, consolidated them, cleaned them up <br /> for consistency and updated and published them. He thought it was important, but staffing the <br /> elections, and the streets are more important. He was supportive of allocating resources to do it. <br /> Councilmember Howell commented she felt it was important to know where the policies are. She <br /> continued if they start with policies that are easy to find, that IT Manager Fredrickson could find, <br /> that those be started with to compile and then move to things that are more difficult to find or need <br /> to be recreated. She thought the sooner the better to get this going. <br /> Councilmember Musgrove stated there was a question on how often to come back to the Council <br /> and suggested monthly. She gave the example of there are ten policies identified and this is where <br /> they are. She agreed with Councilmember Howell that finding the current policies and the creating <br /> a list of additional policies to tackle as time goes on. She stated if there is a conversation that <br /> Council has and there is not a policy on that topic that goes on the list depending on priorities. She <br /> thought starting to find and organize policies is a good start. <br /> Administrative Services Director Lasher asked if that could be done by a monthly email versus a <br /> Work Session. <br /> Councilmember Musgrove replied she didn't think it had to be elaborate but to provide Council <br /> with an update and an email would be fine. <br /> Councilmember Riley summarized the Mayor suggested it be a City Administrator job and asked <br /> Administrative Services Director Lasher if she had another suggestion other than herself to do it. <br /> Administrative Services Director Lasher replied she thought the City Administrator could be the <br /> coordinator and the delegator and the IT Manager could be the lead worker. <br /> Councilmember Riley suggested finding what they have in the next few months and after that <br /> identify old policies in a year and try to have what needs to be written. That way they would <br /> identify what they have, what needs revision, and what needs to be created. <br /> Councilmember Heineman commented they may be overthinking it. He asked if there is a fileshare <br /> where they could create an un-editable copy, do a quick scan, take out public safety policies, post <br /> those for transparency right away. He suggested having a link to them and then work on cleaning <br /> things up. He suggested having different buckets for policies over 15 years old that needed to be <br /> worked on. <br /> City Council Work Session/May 24, 2022 <br /> Page 11 of 17 <br />