Minutes - Council Work Session - 05/24/2022

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Administrative Services Director Lasher stated there are inconsistencies throughout the policy where it referred to the Mayor and the Council, or The Council. She stated the Mayor is a part of the Council and thought it would be more clear to have it say"The Council"or"The City Council." She asked if the Mayor should be called out separately. Mayor Kuzma replied he was okay with "The Council." Administrative Services Director Lasher stated some of the headings were title case and some were all caps. She recommended changing it to be consistent as title case, capitalizing the first letter. Mayor Kuzma replied that is fine. Administrative Services Director Lasher stated there is a heading that says "Stipend," one short sentence. She suggested moving that into the terms and requirements section and removing the heading. She asked if Council had concerns about that. Councilmember Heineman replied no. Administrative Services Director Lasher referenced the section titled "Process" and stated she didn't have time to listen to the tape but there had been discussion about how the City materials get to the judge. By statute applicants are allowed to send a letter of interest directly to the judge. She asked for a reminder if Council wanted that sentence removed from this policy or left in. Councilmember Specht replied it is allowed but he didn't want it published in the policy because the desire of the Council was that it would go through the City process. Administrative Services Director Lasher asked if Councilmember Specht wanted the sentence taken out. Councilmember Specht replied that was his opinion. Councilmember Heineman agreed, adding if applicants can find it on their own, Council isn't keeping information from them but didn't feel the need to advertise an alternate route. Administrative Services Director Lasher referenced number six and read "incumbent letters of intent will be forwarded to the judge at the same time as new applicants." She stated earlier in the process they had discussed mailing the incumbent letters right away and was looking for clarification. Councilmember Specht replied the letter from the judge had said they prefer to receive them all at once so he thought that was a good idea. Councilmember Musgrove thanked Administrative Services Director Lasher for putting the policy together. She thought it was close. She referenced number three on page one and asked if they wanted to add a date. She read "if the member does not wish to respond or to be reappointed the member will be asked to submit a letter of intention in writing." City Council Work Session/May 24, 2022 Page 2 of 17