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Councilmember Musgrove stated if it is in the appendix it can be changed easier than if it is in the <br /> policy. <br /> Councilmember Specht suggested being careful that residents wouldn't think they needed to use <br /> that if they are looking at the policy and clarify that it is for Staff use. <br /> Councilmember Woestehoff replied this policy wouldn't be published on the website but seemed <br /> more like an internal policy than a linked document of the application. <br /> Councilmember Howell replied it would be nice to have the policy on the website for transparency. <br /> Councilmember Heineman commented they are just talking about the template they send the judge, <br /> would be a standard template. <br /> Councilmember Specht replied that would be fine. <br /> Councilmember Heineman continued that way it wouldn't need to be rewritten every time. <br /> Councilmember Musgrove referenced the section "Website" and asked if Council wants to have <br /> a frequency for going back to update it, either quarterly or biannually. She thought that would be <br /> a point of reference for Staff to know how often to go back and check it. She stated it wouldn't <br /> change much but should be checked. <br /> Mayor Kuzma asked if that would occur when a resignation occurs or when the time comes to <br /> reappoint. <br /> Councilmember Musgrove agreed. <br /> Mayor Kuzma replied he thought that would be an automatic. <br /> Councilmember Woestehoff suggested "As needed the City Clerk or designee will review..." <br /> Councilmember Musgrove replied it could be kept as it is but was looking for feedback if it would <br /> be helpful to have a time requirement because Staff is going to be going back to look at it when <br /> those vacancies occur or when applications go out. She stated the thought was to go back in there <br /> and make sure people were able to connect to the link, that the link was working, that the <br /> information was still available. That is what she thought part of this was for, that is why she is <br /> suggesting a time frequency. <br /> Councilmember Specht asked it was going to run continually in the Ramsey Resident. <br /> Administrative Services Director Lasher replied yes it is. <br /> Councilmember Specht stated it is read all the time so it wouldn't need to be checked up on. <br /> City Council Work Session/May 24, 2022 <br /> Page 4 of 17 <br />