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RELEVANT LINKS: <br /> LMC information memo, If the council makes appropriations ro riations or allotments under a budget, the clerk <br /> Budget Guide for•Cities. <br /> usually has the duty of administering the budget. <br /> HR Reference Manual, As the general city administrative officer in charge of payroll,the clerk must <br /> Chapter 4. 3 <br /> withhold state and federal income taxes from the paychecks of all <br /> employees. In cities without a finance officer or department, the city clerk <br /> may responsible also be for monthly payroll deductions and reports for the <br /> Public Employees' Retirement Association (PERA), Social Security and <br /> Medicare contributions from each employee. <br /> Pe <br /> Minn.Stat.§412.151,subd. ordinance, the council may delegate all or part of the clerk's <br /> 2. y <br /> bookkeeping duties to another officer or employee. A copy of the ordinance <br /> must be sent to the state auditor. The officer or employee to whorl the <br /> are <br /> responsibilities assigned must furnish a fidelity bond. If the bookkeeping <br /> p g <br /> duties are delegated to the treasurer,the city must have an annual audit. <br /> Minn.Stat.§412.5911 subd. The council can b ordinance, combine the offices of clerk and treasurer <br /> 2. y . <br /> Minn.Stat.§412.02,subd.3. into a clerk-treasurer position. In a Standard Plan city(where both the clerk <br /> and the treasurer are elected), the ordinance must be adopted at least 50 days <br /> before the citys <br /> ' next general election. The ordinance cannot take effect until <br /> after the expiration of the treasurer's term or when an earlier vacancy <br /> occurs. Separate offices of clerk and treasurer may be re-established by <br /> ordinance. <br /> Minn.Stat.§412.02,subd.3. There are special audit requirements for cities that have combined clerk- <br /> Minn,Scat.§412.591,subd. � � <br /> treasurer positions. Standard Plan and Plan A statutory cities that have a <br /> 3. <br /> combined clerk-treasurer position must have an annual audit if city revenues <br /> U.S.Department of <br /> exceed$150 000 adjusted for inflation using the annual price deflator as <br /> 3 <br /> Commerce—Bureau of published b the U.S. Department of Commerce. If the city revenues are less <br /> Economic Analysis,4600 <br /> Silver Hill Rd.Washington, <br /> hin than the threshold,the audit is required once every five years,with the <br /> DC 20233;(301)278-9004. person performing the audit selecting the year to be audited. <br /> e, Filing official documents <br /> It is the du of the clerk to accept and keep on file the following official <br /> duty p p <br /> documents: <br /> Minn.Stat.§358.11. * The oath and bond of each city official. <br /> Minn.Stat.§574.21. <br /> • Claims against the city. <br /> �r <br /> Minn.Stat.§412.141. <br /> • The treasurer's year-end statement. <br /> Minn.Stat.§6.51. • Any state auditor's reports on city affairs the clerk may receive. <br /> Minn.Stat.§35.68. <br /> • Proclamations statingthat rabies exist in the city, and seeing that such a <br /> proclamation is published in a legal newspaper, or, if there is no legal <br /> p <br /> newspaper in the city,posting a copy in three public places. <br /> Minn.Star.§276.I1,subd.1. • Tax-settlement receipts from the county treasurer. <br /> Minn.Stat.§412.871. ■ Receipts from fines, forfeitures, and penalties paid into the city treasury. <br /> League of Minnesota Cities Handbook for Minnesota Cities 8I412021 <br /> Chapter 8 Page 6 <br /> City Administrative Staff <br />