Agenda - Council Work Session - 06/28/2022

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RELEVANT LINKS: 1, City administrator Minn.stat. 412.111. The citycouncil may appoint employees for the city as deemed necessary Y pp for its p proper ro management and operation. Standard Plan and Plan A city p p g councils may establish, by ordinance or resolution, a chief administrative officer often called the city administrator position. The city may assign coordinatingduties of the city administrator to the city clerk, deputy clerk or tY special administrative officer. The historyof the city administrator position is less defined than the clerk ty and manager positions. In))Minnesota,the city administrator position has g typically grown icall out of the cityclerk position. As a city's operations grow more complex, it becomes unrealistic for the elected body to personally oversee all day-to-day p-to-da operations. In a move toward delegating some of these day-to-day-to-da functions, many city councils have chosen to create the position of city administrator. A keyissue in the creation of the city administrator position is the level of � authority, articular) supervisory authority over other city staff that will be particularly p �`Y tY vested in the position. In some cities, the responsibilities may be essentially an expansion of the city clerk's duties. other cities may give the p � administrator broader powers. Minn.5tat.§412,111. Since state statutes do not specifically provide for a city administrator, or define the powers of the position, duties can vary greatly from city to city. p Generally,the council delegates day-to-day responsibilities of city administration. But when the position is combined with that of the city clerk, the position will include all the duties of the city clerk as well. A.G.op.471-F(Oct.24, Delegated duties must be ministerial. The courts will not permit thelee 1961).Jewell Belting Co.v. �' Villa e o Be�•tha,91 Minn.9, delegation of legislative discretion. The duties the council may delegate g 97 N.W.424(1903). include the supervision of workers, accounting, preparation of reports, factual determinations and execution of council policies. The administrator may not hire and fire employees or make purchases and allow contracts y unless the council sets specific standards governing these actions. The following responsibilities are among those often assigned to city administrators: • Adininistration direction. Direct the administration of the city as provided b council action, and state and federal statutes. • City affairs. Coordinate with the city council in administrating city affairs. • Policy recommendations. Recommend adoption of policies that will further goals of the city council and generally improve the quality of city administration. League of Minnesota Cities Handbook for Minnesota Cities 8/4/2021 City Administrative Staff Chapter 8 1 Page 14