Agenda - Council - 06/28/2022 - Laserfiche WebLink

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Records Management A records management program was implemented in 2003 for the City. City documents are archived electronically in Laserfiche, the City's records management software as un-editable searchable text which is retrievable to print or view on the City's website. The City also provides an email subscription service so that users can be notified when new documents or information is available on-line. This area is responsible for managing the retention schedule in accordance with state law for all municipal records and documents and the records storage rooms at City Hall. Staff performs website updates, responds to inquiries regarding website information/structure, coordinates the provision of documents on the website via the document management system, and responds to, or forwards when necessary to appropriate departments, email obtained through the webmaster email. General Administration Administrative services provides general administrative support for city operations, including municipal center reception, answering and referring switchboard calls, preparing Council agendas, processing daily mail, scheduling facilities, preparing and providing new resident packets, and ordering office supplies. The Administrative Services Director's time is split over the following core functions with approximately 60 percent of the time spent toward an emphasis on Human Resources functions, including hands-on daily operations, and long-term planning, as well as the City Clerk role and daily functions. This position works closely with the City Administrator, all department heads, and directly with City employees related to City matters. Because the majority of the Administrative Services Director's time is spent on Human Resources and City Clerk related work, the following information is provided: Essential Functions of the Position—Human Resources Related: • Serve as a resource person for daily and long-term personnel-related issues • Work with department heads or supervisors in discussions of discipline, performance review, policy interpretation, or other personnel-related workplace issues • Administer the personnel policy and union contracts • Conduct employment investigations, recommend corrective action, if needed and ensure follow-through • Administer the city's random drug and alcohol testing program and, when needed, manage corrective action • Conduct salary surveys, develop pay scales and manage the Pay Equity program • Oversee injury reports, correspond with the League of Minnesota Cities, injured employee, and OSHA records • Problem solve employee benefit concerns • Ensure required employment notices are provided and communicated • Approve FMLA leave and other employee leave of absence matters • Interpret policies, labor contracts, and employment law of a general nature and routinely works with the City Attorney, when needed • Research and keep abreast of employment trends; monitor local, state and federal legislation and regulations that impact human resources in the City Administrative Services Director Page 2 of 4