Agenda - Council - 06/28/2022 - Laserfiche WebLink

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• Recruit and maintain excellent employees; matching individuals to jobs • Develop and manage exemplary human resource programs and services including training • Design/redesign processes that deliver cost-effective programs/services • Collaborate with Department Heads to ensure right size staffing and structure • Identify and select benefit broker and administer benefit plans • Provide financial information regarding contract negotiations • Maintain grievance files, record negotiation, mediation and arbitration meeting proceedings • Coordinate Board and Commission appointments and arrange interviews with the Council • Manage and keep track of appointed commission member files, term histories, member attendance, etc. • Build relations; tolerance for differing points of view and personalities • Work effectively with staff and government agencies and strategic partners (Department of Labor and Industry, Minnesota Management and Budget, Public Employees Retirement Association(PERA), and others) • Attend and participates at the following meetings of the city: Labor Management Committee, Work Sessions, and City Council and other outside meetings as assigned or requested Essential Functions of the Position—City Clerk Related • Coordinate Charter Commission agendas with Charter Commission Char and City Attorney • Advertise for Charter Commission vacancies and coordinate appointments with the Chief Judge of the Tenth District • Draft year-end summary of Charter Commission activities and submit to the Chief Judge • Serve as a resource person for city charter questions, clarifications, and issues • Oversee the publication of City Charter amendments and update the City's Charter with amendments • Research and keep abreast of city charter trends; monitor local, state and federal legislation and regulations that impact city charter/elections in the City • Prepare communication articles for website and The Resident Newsletter • Oversee the development of election materials that are easy to read and informative • Oversee Recruitment and training of election judges • Oversee in-person absentee voting, including working with the State of Minnesota Statewide Voter Registration System • Manage candidate filing, campaign financial reporting, and ethical practice requirements • Coordinate Canvassing Boards and drafting and distributing election certificates • Compile and report election results to City, County and State officials and media • Conduct election recounts, as required • Budget for election judges' wages, training and supplies, etc. • Notify public for each regular and special election • Administer oaths and affirmations, witness or attest signatures, and certify acknowledgments on behalf of the City • Attend and participate at the following meetings: City Council and committees, City Charter Commission, Commissions and other outside meetings as assigned or requested. • Work evenings and weekends for Council, commissions, elections, or other functions as assigned • Participate in regional and state meetings and conferences to stay abreast of trends and Administrative Services Director Page 3 of 4