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POLICY FOR THE RECRUITMENT, APPLICATION AND <br />JUDGE APPOINTMENT PROCESS FOR THE <br />CITY OF RAMSEY'S CHARTER COMMISSION <br />Authority <br />The City Council of the City of Ramsey have the authority to establish a policy for the recruitment, <br />application and Judge appointment process for the Charter Commission. <br />Purpose <br />To provide for an orderly and fair appointment process, clearly outlining the process for the application, <br />recruitment and appointment of City Charter Commission members by the Chief Judge of the Tenth <br />Judicial District. <br />Process <br />The City Clerk or their designee will be responsible for the administration of the recruitment, application <br />and judge appointment process in consultation with the City Council. The City of Ramsey will accept <br />Charter Commission applications at Ramsey Municipal Center, 7550 Sunwood Drive NW, Ramsey MN <br />55303 via the City website. The timelines/processes below outline the annual and mid -year recruitment <br />and application process. <br />Calendar Year Terms - Incumbent Application Process <br />1. By September 15th the City Clerk or designee will notify Charter Commission members with <br />terms ending on December 31 of the current year, reminding them of their upcoming term <br />expiration. <br />2. The City Clerk or designee will then invite Commission members with expiring terms to <br />complete and submit a brief letter of intent in writing by October 15th, indicating their desire to <br />continue serving. <br />3. If the member does not wish to be reappointed, the member will be asked to submit their <br />intentions in writing by October 15th. <br />4. By October 31st, the City Clerk will inform the City Council on a work session agenda item, of the <br />number of incumbents willing to continue to serve and number of open seats, outlining the <br />process for posting openings and time frames for advertising. <br />5. In the event that all incumbents wish to be reappointed, the City Clerk will still conduct the <br />annual recruitment process for potential future vacancies. <br />6. Incumbent letters of intent will be forwarded to the judge at the same time as new applicants. <br />7. The City Clerk or designee will prepare a cover letter, factoring in the City's Recommendations <br />and Desired Qualifications to transmit with the letters of intent to the Chief Judge of the Tenth <br />Judicial District within two weeks of the application deadline. <br />Page 1 of 4 <br />