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Calendar Year Terms - New Member Application <br />1. By October 1st, the City Clerk or designee will prepare a detailed notice of position <br />availability for publication in the November/December issue of the City newsletter, as <br />required by the Charter. <br />2. By November 1st the City Clerk or designee will prepare a detailed notice of position <br />availability for publication in the City's official newspaper, as required by the Charter. <br />3. By November 20th, an additional electronic advertising push will occur, announcing the <br />application deadline as the first business day in December. <br />4. The City Clerk or designee will prepare a cover letter, factoring in the City's <br />Recommendations and Desired Qualifications to transmit with the applications to the <br />Chief Judge of the Tenth Judicial District within two weeks of the application deadline. <br />5. Completed applications will be kept on file in the Clerk's Office for fourteen months <br />after the application deadline date. <br />Partial Year Terms — New Member Application Process to fill Mid -year Vacancies <br />When an unexpected vacancy on the Charter Commission occurs, or a member is removed from the <br />Commission the City Clerk or designee will notify the Chair of the Charter Commission and the City <br />Council. <br />Within two weeks, the City Clerk or their designee will then take one of the following two actions: <br />1) Refer back to the most recent recruitment file to identify candidates for consideration for the <br />current vacancy. <br />a. If a candidate is identified and willing to serve on the Commission, the City Clerk or their <br />designee will forward the application materials and prepare a cover letter to the judge <br />asking the judge to consider the enclosed applications for appointment to the Charter <br />Commission, factoring in the City's Recommendations and Desired Qualifications; or <br />2) Prepare a detailed notice of position availability for publication. <br />a. Once in the City's official newspaper, as required by the Charter. <br />b. Also, in an abundance of caution and in order to meet the requirements of the City <br />Charter and Minnesota Statute 410.05, a small ongoing advertisement will be included <br />in each issue of the newsletter. <br />c. The application deadline will be the first business day of even -numbered months. <br />d. The City Clerk or designee will prepare a cover letter, factoring in the City's <br />Recommendations and Desired Qualifications to transmit with the applications to the <br />Chief Judge of the Tenth Judicial District within two weeks of the application deadline. <br />e. Completed applications will be kept on file in the Clerk's Office for fourteen months <br />after the application deadline date. <br />Page 2 of 4 <br />