Minutes - Public Works Committee - 10/18/2022

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5. COMMITTEE BUSINESS 5.01: Review Proposals and Provide Direction on Argon Street Drainage Improvements City Engineer/Interim Public Works Director Westby reviewed the staff report and stated that staff recommends Alternative #2 if the Committee feels the City is responsible for resolving the issue for the property owner, and Alternative #3 if the Committee does not feel that the City is responsible for resolving this issue for the property owner. Councilmember Musgrove asked the type of method that would be used if the concrete drainage structure were not used. City Engineer/Interim Public Works Director Westby replied that was an attempt to develop a quick project and provided some other examples that could be investigated as lower cost alternatives. Councilmember Musgrove asked if that were something staff would anticipate being able to accomplish in 2022 or spring of 2023. City Engineer/Interim Public Works Director Westby stated that by the time the plans were revised and RFP's were submitted and returned it would be a spring 2023 project. Chairperson Riley asked how much lower the bid could potentially be. He recognized that the original estimate was $10,000 and this is over $6,000 higher than that. City Engineer/Interim Public Works Director Westby stated that after receiving the quotes they had discussions with field staff and one of the contractors and based on those responses, if they were to bid the same design and provide more time in the spring, they could perhaps lower to $14,000. He stated that if the structure were revised perhaps, they could reduce to $11,000 or $12,000. Chairperson Riley commented that he would be interested in getting this done to ensure there are not additional problems in the spring. Councilmember Woestehoff agreed and noted that reducing$2,000 to$4,000 would not be enough for the additional time. He stated that while he is not in favor of the City funding this, he does understand that the City has done work on this previously and therefore would support completing this project in attempt to resolve the problem. Motion by Councilmember Woestehoff, seconded by Councilmember Musgrove, to recommend City Council acceptance of the three proposals and authorization to execute the proposal of Dave Perkins Contracting, Inc. in the amount of$16,760 for construction of the Argon Street Drainage Improvements. Further discussion: Councilmember Musgrove asked if there is a guarantee that the work would be completed this year. City Engineer/Interim Public Works Director Westby confirmed that the Public Works Committee/ October 18, 2022 Page 2 of 7