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Governmental functions normally are scheduled at a minimum of three (3) days in advance. However, <br />this requirement may be waived if the need is significant or an emergency exists. Governmental <br />functions may supersede any other users with or without reservations if 1) three (3) days' notice is <br />given; or 2) there is no other practical alternative. An attempt should be made, as practicable, to find <br />other alternatives and give three (3) days' notice whenever possible. <br />The permit to utilize a room within the Municipal Center is valid only for the date, time and person <br />specified in an approved application. Groups may not occupy a room longer than their reserved time <br />frame. <br />When scheduling your reservation, please schedule extra time to allow for your set-up and to check that <br />the room is in good operating order with adequate tables and chairs available. Test electrical outlets if <br />needed; please be aware that overloading any outlets may trigger a circuit to break. Items such as glue, <br />glitter, permanent markers, confetti and the like, are not allowed without prior staff approval. <br />FEES: <br />i) Rental Fees: In order to meet the coordination, facilitation and maintenance costs which <br />result from continued use of these facilities, the below fee schedule has been developed. The <br />City Administrator reserves the right to waive rental fees for distinct situations at his/her <br />discretion. <br />Ramsey Municipal Center Conference Room Rental Fees <br />Rates are Per Hour /2 Hour Minimum Rental / 30 Minute Increments Thereafter <br />General Public <br />Or anizations <br />Youth / <br />g <br />501c3 Groups <br />Residents <br />Non -Residents <br />Alexander Ramsey and <br />$15.00 <br />$45.00 <br />$65.00 <br />Lake Itasca Rooms <br />Other Conference <br />$1 .00 <br />5 <br />$2 .00 <br />5 <br />$ .00 <br />45 <br />Rooms <br />Additional Fees <br />Youth <br />General Public <br />Organizations/ 501c3 <br />Groups <br />Residents <br />Non -Residents <br />After-Hours/Weekend <br />$100.00 <br />$100.00 <br />$100.00 <br />Hourly Fees <br />Coffee Service Per Pot <br />$5.00 <br />$5.00 <br />$5.00 <br />Damage Deposit (Every <br />$100.00 <br />100.00 <br />$100.00 <br />Room &Every User) <br />CITY OF RAMSEY MUNICIPAL CENTER CONFERENCE ROOM RENTAL POLICY <br />