Agenda - Council - 02/14/2023 - Laserfiche WebLink

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Conference rooms are not available when the Municipal Center is closed in observance of the following holidays: New Year's Day, Martin Luther King, Jr., President's Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, (and the day after Thanksgiving Day), Christmas Eve and Christmas Day. ELIGIBLE USERS: Eligible users are broken down into two (2) groups: i) non-profit/youth organizations and 2) the general public. 1) Non-profit organizations/Youth Organizations: The City of Ramsey recognizes 501c3 groups or non-profit groups that provide significant service to and for the City. These are charitable, governmental, or tax-exempt organizations that are formed for the purpose of fulfilling a mission to improve the common good of society rather than to acquire and distribute profits. Examples of non-profit and governmental organizations include (but are not limited to): youth organizations, 4-H Clubs, Lions Clubs, Rotary Clubs, Beyond the Yellow Ribbon, religious institutions, government institutions, educational institutions and student study groups, senior citizen clubs, etc. With the exception of student study groups, proof of local non-profit 501c3 status is required. Free community seminars on products or services that a business sells shall not constitute non- profit status for renting rooms in the Ramsey Municipal Center. For example, free insurance educational training from an insurance firm; these types of businesses shall be considered for - profit. 2) General public: This includes anyone who does not fall under the non-profit organizations/youth organizations groups. In cases where it is unclear whether a group or organization merits a certain status, the City of Ramsey personnel shall determine. Proof of local non-profit status, driver's license and/or additional information maybe requested to assist in this determination. The general public is also classified by resident and non-resident users. In all cases, the physical sale or transaction of goods or services is not allowed within the Municipal Center for any user. a. Resident: • Valid I.D. such as a driver's license or other proof of residency. • A civic group, organization, business, industry or school with its physical facilities located within the City limits. • A representative of a youth organization, community school, or church wherein at least fifty (50) percent of the participants are Ramsey residents or which have provided significant benefit and service to and for the City. b. Non -Resident: Any person, civic group, organization, business, industry, church or school not residing or having physical facilities located within the City limits of Ramsey. APPLICATION: Municipal Center conference room applications can be found on the City's website at www.cityoframsey.com and must be filled out and submitted a minimum of seven (7) days prior to the proposed date of rental. Meetings that occur outside of regular business hours, as listed above, require a minimum of fourteen (14) days prior to the proposed date of rental. In the event your preferred date is not available, an alternate date will be offered. This also applies to any discrepancy in a reservation. CITY OF RAMSEY MUNICIPAL CENTER CONFERENCE ROOM RENTAL POLICY