Agenda - Council - 02/14/2023 - Laserfiche WebLink

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submit written comments to the City Council:, making a recommendation regarding reappointment. If the chair is the incumbent, the vice -chair will be contacted: if both are incumbents , the most senior member of the board or commission will be contacted. The form for written comments will be provided by the city, The final decision regarding appointments will rest with the City Council. The general policy for all incumbents will include the following process: Regardless of the incumbent reapplication status, all board and commissions will be advertised to the public. This is important in order to secure as mapy applicants as possible for unexpected or unforeseen mid -recruitment vacancies. In one collective process, concurrent witli new applicants, t-The City Council will meet, discuss, and determine whether or not a FeGOMmendation feiL-reappointment will be made. If it is determined that the City Council does not wish to reappoint the incumbent, the incumbent will be notified. and that individuaPs seat will be adver-tised, If it isdetermined that the incumbent will be reappointed, the incumbent will be notified. and the seat will not be- adNteFtise4, In the event that a commissioner does not wish to be reappointed, staff will be offer tlieni an opportunity to contact member(s) of the City Council to discuss any concerns that tligy may have. -2-. New member application process Annually, prior to the normal ending date of boards and commissions terms, the Humall Res etifees Manage f7staff will prepare a detailed notice a f 1) es; t i e n ai, a i 1 ab 44y for publication in the ' City"s januM,/Februa[y newsletter and in the City's official newspaper, as required by the Charter. The notice will publicize that applications are being accepted for boards and commissions, including the Economic Development Authority, Environmental Policy Board, Park and Recreation Commission and Planning Commission. The notice will provide language stating that applications will be considered by the City Council for current opeiihigs and future vacancies occun-ing in the next annual recruitment cycle. The notice will provide an application closing date of the last Friday Februa . The application materials will remain open on the City's %yebsite year-round. When an application is received. staff will make contact with the applicant to confirin the receipt of the application and advise the applicant of Nyhat to expect going forNyard based on the current recruiting needs of the Citv. .Unexpected Vacanev Process 4-,_c --- - ---------------------------------------------------------------------------- -- Formatted: Font: Bold Periodically, when an unexpected vacancy on a board or commission occurs, the staff board i Formatted: Indent: Left: 0.58" or commission staff liaison tethe eeminissien will notify the Hummi ReSOHFees Mafiagaef-_ head of Human Rsources. who will take one of the following two-threc actions: January 24, 2023 Draft Policy for Recruitment. Application, and Interview Process of Appointing City Board and Commission Members.