Agenda - Council - 02/28/2006 - Laserfiche WebLink

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CONSIDER AUTHORIZING BIDDING FOR NEW PARK SHELTER AT CENTRAL PARK By: Heidi A. Nelson, Asst. City Administrator & Dean Kapler, PW Director/Fire Chief Background: In August 2005, City Council authorized bidding for a new park shelter at Central Park. Bids were received on September 9th, 2005 and due to the wide range of bids received and the amount over estimate, the bids were rejected. Since that time, staffhas been working with the Adkins Association Architects and the Ramsey Lions to revise the plans to reduce the cost of the structure. Adkins researched the option to change some of the structural materials of the building; however the savings that would be gleaned from such a revision would not be substantial enough to justify the architect's work to re-draw the plans. Adkins did suggest that a bid alternate to reduce the length of the structure on the long end of the building be added. This reduction in size of one end of the structure would provide some latitude to reduce the cost of the project if needed. Additionally, the Ramsey Lions have agreed to work towards further funding for the project. The architectural drawings will remain the same for the project; an addendum will be issued to add the alternate to reduce the length of the structure. The architects and staffis recommending that the restrooms rough-in be bid as an add-alternate and the reduction in length of the structure be bid as a deduct-alternate. The cost estimate for the project was re-done with another firm and the estimate is $328,742 for the base building without the restroom rough-in. This estimate was run in October 2005; therefore there may be an increase in cost due to inflationary increases in the cost of building materials. Additional funding will required to complete the project above the $185,000 contribution that has been made to the City by the Ramsey Lions. Staffis recommending that the additional funding required be taken from the City's Charitable Gambling Fund. The bid package will be ready for publication by Monday, March 13th with an anticipated 2-week bid period. Construction should commence in early - spring. City staffwould like the opportunity to discuss coordination for the Community Picnic closer to that date. Staff Recommendation: Authorize Bidding for the new Park Shelter at Central Park. Council Action: Approve Resolution No. 06-02-xx, Authorizing Bidding for the new Park Shelter at Central Park. Reviewed by: City Administrator Finance Officer CC: 02/28/2006 -193-