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AUTHORIZING TRANSFER FROM EQUIPMENT REPLACEMENT FUND <br />FOR THE PURCHASE OF COMPUTERS <br /> By: Heidi A. Nelson, Asst. City Administrator <br /> <br />Background: <br /> In 2003, the capital budget for data processing included a number of significant <br />upgrades to the city's computer network, ten new desktop computers, and document <br />imaging software. Staff has completed the acquisition, installation and implementation <br />of all of the planned equipment purchases and upgrades. Given the investment made in <br />the network infrastructure, staff is experiencing increased speed in network operations <br />and we will begin to see a decrease in maintenance costs due to the upgraded system. <br />Additionally, we are moving quickly with the implementation of the document imaging <br />software and hope to have several years of city documents stored and retrieved <br />electronically soon. <br /> <br />Staff is requesting additional funds to be transferred from the equipment replacement <br />fund for the purpose of purchasing additional desktop computers for staff to allow for <br />more efficient use of various software programs, e-mail and on-line resources. To <br />ensure regular upgrading of desktop computers, staff plans to budget for the replacement <br />of 10-15 desktop computers each year in the future. One of the challenges this year was <br />the number of staff members with outdated systems. With this additional purchase, staff <br />believes that we will be able to better manage the replacement schedule in future years. <br /> <br />Council Action: <br /> <br /> By resolution, authorize transfer of up to $15,000 from the Equipment <br />Replacement Fund for the purchase of desktop computers. <br /> <br />Reviewed by: <br />Finance Officer <br />City Administrator <br /> <br />FC: 05/13/03 <br /> <br /> <br />