Minutes - Public Works Committee - 07/19/2005

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Committee's packet is a map illustrating the notification area affected by this project. A copy of MnDOT's news release could be mailed to the properties in this notification area. Any additional residents could be added to the list. He advised there will be a unique situation in relation to the tunnel beneath Highway 47. The residents in the neighborhood east of 164th Lane will be greatly affected because there will be only one way out and there will be a road closure south and north of them. The removal of the hump and the tunnel should occur at different times, and there should be letters ready to be distributed for this particular neighborhood. Assistant Public Works Director Olson indicated there is a bid opening scheduled for Friday for this underpass, and it should be on the July 26th Council agenda. However, the bid cannot be awarded if the City does not have the permits in hand. Motion by Chairperson Elvig, seconded by Councilmember Cook, to recommend to City Council that staff be directed to mail notices to the commercial businesses identified by staff regarding the TH Improvements Project Schedule, and to direct mail all MnDOT news releases regarding the project to these businesses. Motion carried. Voting Yes: Chairperson Elvig and Councilmember Cook. Voting No: None. Absent: Councilmember Olson. Further discussion: The Committee discussed notification for the neighborhood east of 164th Lane. Chairperson Elvig suggested the City's Public Relations firm draft a letter to notify this neighborhood, or that a map be drafted for the neighborhood depicting the dates the improvements are expected. Street Supervisor Reimer suggested a ticker could be used to keep the neighborhood updated. Assistant Public Works Director Olson suggested a reader board could be located on the opposite side of 164th Lane to notify the neighborhood about the most current information relating to highway closures. Motion by Chairperson Elvig, seconded by Councilmember Cook, to recommend to City Council that staff be directed to send notification letter to residents on 164th Lane regarding the planned road improvements. The letter should include information about the areas of construction and the approximate timing, and that the City will determine other notification remedies to keep the residents informed. Motion carded. Voting Yes: Chairperson Elvig and Councilmember Cook. Voting No: None. Absent: Councilmember Olson. Case#3: Consider Options for Improving Elmcrest Park Road City Engineer Jankowski explained access to Elmcrest Park is being provided by a class 5 roadway extension from Quicksilver Street. Park use has increased with regular use of the athletic fields and there is significant traffic, which is now utilizing this access road. The road has not been paved due to the fact that future development is anticipated adjacent to it and its final alignment may change to some degree. However, because of complaints regarding dust and washboarding, it is desirable to consider some improvement to Public Works Committee / July 19, 2005 Page 5 of 11