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Assistant City Administrator Nelson stated that they are not paid and noted that staff has sent out 3 or 4 letters in the last few years. She stated that staff is seeking guidance because they are not really following the stated policy and removing people from their positions. Councilmember Dehen stated that he feels the City should be following the policy, as it is written. Mayor Gamec stated that he supports giving a warning, as is being done, especially in the case of illness, such as a long-term battle with cancer. He stated that if they have a note from a doctor stating that they are unable to attend the meetings, he does not feel they should be removed from their position. City Administrator Ulrich suggested that included in the policy could be a statement that they would be removed if there is not a leave of absence request with medical approval. Councilmember Dehen stated that if someone has cancer, that is sad, but it is means that they cannot serve the City, he isn't sure they should be on a committee. Mayor Gamec stated that he feels they should be talked to. He stated that he thinks many times when people are sick, being involved on these committees are what keeps them going and helps motivate them to get better. Councilmember Olson stated that if the policy is three strikes and you are out, she feels a warning letter should be sent after two absences. Councilmember Dehen stated that he does not want to be cruel, but the City needs to function regardless of sickness. He stated that the City can be diplomatic with its communication, but it should let people know about the policy. There was a Consensus to send out a letter after 2 absences letting board and commission members know about the policy and include some language encouraging them to assess whether their participation is still a good fit EDA — Staggering of Terms Assistant City Administrator Nelson stated that in December of 2008, three EDA members' terms are due to expire. She stated that staff is proposing to extend the terms of two members; Chris Riley to 2010 and Jim Steffan to 2009, to avoid having three of the seven terms expire at the same time. She stated that according to State law, terms are now to be 6 years and this would also help the City comply with that requirement. Councilmember Dehen stated that in the appointment process, he would like everyone to be considered for the openings and not have a different or automatic reappointment for incumbents. He stated that his understanding is that Councilmembers Elvig and Strommen are appointed as members of the EDA as long as they are on the Council. Personnel Committee / March 25, 2008 Page 3 of 5