Agenda - Council - 03/28/2006 - Laserfiche WebLink

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VII. VIII. IX. XIo each playing season with a policy of public liability insurance in a reasonable amount to be agreed upon by the City. FOOD/DRINK SALES All food or drink prepared, served, sold, or stored shall be done so in strict conformity with all City ordinances, county, state and federal statutes. CRIMINAL BACKGROUND CHECKS One of the primary goals of the City is to continually ensure the safety and welfare of its youth during their participation in all sports and athletic activities that occur on or in City athletic facilities. The School shall conduct criminal background checks on all persons acting as head coaches, board members and any other person acting in an official capacity with any organization directly overseeing their youth activities. These checks shall be conducted prior to the beginning of each playing season and shall remain valid for the calendar year. The School shall employ a reputable company licensed by the State of MN to conduct such checks. The School shall also maintain and publish a criminal background check policy to be used for determining an individual's eligibility to coach. Should an individual be disqualified as a result of the check, the School will prohibit that individual from serving in any official capacity with school activities. SCHEDULES The School shall furnish to the City a full schedule for each seasonal sport(s) requiring the use of the Premises within thirty (30) days prior to the beginning of each playing season. Any additions or changes to any schedules requiring the use of the Premises will be submitted as a supplement to the City. The School shall have use of the premises on each school day from 8:00 a.m. to 5:30 p.m. or 6:00 p.m. for the purposes of physical education classes and other education and extracurricular activities. Additional activities will be negotiated with the City based upon availability (i.e. weekend tournaments, all school functions). USER FEES The School shall pay the City $500 for the right to use the field(s) during the first Calendar year, and then at an agreed to amount thereafter. In addition, the School will pay the City for field maintenance consistent with fees charge by the City to other youth athletic organizations. USE BY CITY The City reserves the right to utilize the Premises when school games, practices and activities are not scheduled. Further, the City may preempt the schools scheduled use of the premises, if it is deemed to be reasonable and in the City's interest to do so. The City shall attempt to provide at least 7 days notice for any such occurrence. OFFICERS AND BOARD MEMBERS The School shall submit to the City the names, addresses and phone numbers of all current board members at least thirty (30) days prior to the beginning of each playing season. The School shall also post on their Internet web site a copy of their most current board roster and contact information, constitution, bylaws, criminal background check policy, grievance procedures and playing roles. The School shall post any adopted changes to this information in a timely manner, as an update to their Intemet Web site. If the School does not have an Internet web site, they shall make a hard copy available to the public when requested. 2 -343-