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12.3 Information Technology Usage Policy Purpose The purpose of the City of Ramsey IT Policy is to set standards to protect the City's IT systems from business interruption, unauthorized or inappropriate access, and maintain appropriate security. The policy is to be adhered by all users (regular, part-time, and temporary employees, vendors, consultants, volunteers, interns, and others) who have access to or uses the City of Ramsey IT systems both on and off City property. IT systems include, but not limited to, computers, e-mail, Internet, printers, software, telephone, voice mail, and others. Glossary of Terms Configuration: The way a system is set up or the assortment of components that make up the system. Configuration can refer to either hardware or software or the combination of both. Downloads: To copy data, usually an entire file, from a main source to a computer device. The term is often used to describe the process of copying a file from an online service or bulletin board service to a computer. Downloading can also refer to copying a file from a network file server to a computer on the network. Electronic Mail (e-mail): A network application that allows users to exchange messages over communications networks with someone else. File Server: An enhanced computer with network operating software that is used for file storage, application functionality, and managing network resources. Information Technology (IT): Managing and processing information. Information Technology Systems: Includes, but not limited to, computers, printers, software, e-mail, Internet, telephone, voice mail, and others. Internet: A global network connecting millions of computers. Intranet: Network base access accessible only within an organization. An intranet 's Web sites look and act just like any other web site, but firewall security restricts unauthorized access. Local Area Network (LAN) — A computer network. Licensing: Legal compliancy of assets. PDA's: Personal Digital Assistants (i.e. Palm Pilots, Blackberrys) Software: System software includes the operating system and all utilities that enable the computer to function. Application software includes programs that do real work for users (i.e. word processors, spreadsheets, and database management systems). Portable Equipment: Hardware that is small and lightweight (i.e. laptop computers, hand-held computers, PDA's, projectors, digital cameras). Users: regular, part-time, and temporary users, vendors, consultants, volunteers, interns, and others. Version: 2006August8 1