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Auditing <br />The City of Ramsey reserves the right to monitor and audit use of its IT systems at any time without <br />user's consent. An audit may result in the removal of hardware and/or software not compliant with this <br />policy. <br />Reporting <br />Users should notify their immediate supervisor, the IT Manager, the Human Resources Manager, the <br />City Administrator or any member of management upon learning of violations of this policy. <br />Expectation of Privacy <br />As a government agency, the City is subject to public disclosure laws. All files and documents, including <br />personal messages and Internet logs, are owned by the City and may be subject to open records <br />requests under law. Users should have no expectation of privacy. <br />Violation of Policy <br />Violations of this policy will be addressed consistent with the City's Personnel Policy. <br />Information Technology Use <br />Purpose <br />Inform and provide direction to all users regarding appropriate usage and management of the City's IT <br />systems and resources. All users must be authorized to use City IT systems through user's department <br />head, supervisor, or IT. <br />Hardware and Software Acquisition <br />The IT Manager must approve all hardware and software prior to acquisition to ensure consistency with <br />the design and architecture of the City's IT network. Users are prohibited from installing, downloading, <br />or acquiring hardware and software, including product demonstrations, without prior approval from the <br />IT Manager. Software applications not required for official City business are strictly prohibited. <br />Installation, Downloads, and Configuration <br />No user will be allowed to manipulate hardware and software standard configurations. The IT <br />department must always be contacted for hardware and software support. <br />No user should change the computer setup or configuration files. Customizing a computer should be <br />limited to items including City -owned software such as wallpaper, screen savers, icons, toolbars and <br />colors. Users are prohibited from downloading, or installing any software including personal, through <br />the Internet, e-mail, and/or vendor demonstrations without prior approval from the IT department. <br />Licensing <br />Version: 2006August8 2 <br />