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Personnel Committee 4. 2. Meeting Date: 05/28/2013 By: Colleen Lasher, Administrative Services Information Title: Resolution to Revise the Personnel Policy - Section 4.3 - Internal Recruitment Process Background: This case will be acted upon by the City Council later this evening during the regular meeting as part of the consent agenda. In an effort to more efficiently conduct the City's recruitment process, to have a greater ability to consider qualified applicants earlier in the process, and to reduce unnecessary costs associated with external recruitments, a slight revision to the current policy may be in order. Currently, section 4.3 of the Personnel Policy - Internal Recruitment Process, is as follows: "For the purposes of this section "employee" includes regular and temporary employees, paid and unpaid interns, public works seasonal workers, active police reserves and paid -on -call firefighters. Casual employees and board and commission members are not "employees" for the purposes of this section." The specific proposed revision would change the policy language as follows: For the purposes of this section "employee" The following groups of people are eligible to applv during an internal recruitment: includes regular and temporary employees, paid and unpaid interns, public works seasonal workers, active police reserves, paid -on -call firefighters and contracted individuals activelv working at the Municipal Center. Casual employees and board and commission members are not "employees" eligible to applv during an internal recruitment . for the purposes of this section. It is important to note, the policy includes, and would continue to include, the following text: "The internal recruitment process in no way prohibits the City from seeking and hiring qualified applicants through an external recruitment process." "If a candidate cannot be secured through an internal recruitment process, an external recruitment process will be conducted." Notification: Observations/Alternatives: Staff recommends revising Section 4.3 of the Personnel Policy as follows: The following groups of people are eligible to apply during an internal recruitment: regular and temporary employees, paid and unpaid interns, public works seasonal workers, active police reserves, paid -on -call firefighters and contracted individuals actively working at the Municipal Center. Casual employees and board and commission members are not eligible to apply during an internal recruitment. Alternative # 1: Do not revise the policy. Pros: maintains consistency with past practice. Cons: not revising the policy may be a missed opportunity to streamline the recruitment process, apply "Stratigic Planning Imperative IV: An Effective Organization," and to reduce recruitment costs. Alternative #2: Council may approve, reject or modify the proposed language as desired.