Agenda - Council - 05/09/2023 - Laserfiche WebLink

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CC Regular Session 7.3. Meeting Date: 05/09/2023 By: Bruce Westby, Engineering/Public Works Information Title: Adopt Resolution #23-101 Approving Plans and Authorizing Bids for Pavement Maintenance Project #23-16, 2023 Pavement Patching Contracted Services. Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #23-101 approving plans and authorizing bids for Pavement Maintenance Project #23-16, 2023 Pavement Patching Contracted Services. Background: Dozens of miles of City streets have significant numbers of potholes deeper than 2-inches and/or numerous areas where the upper 2-inches or less of pavement area missing, generally known as surface stripping. This is resulting in poor and unsafe conditions for drivers and pedestrians. The number of streets exhibiting these severe pavement distresses have grown significantly in recent years. In 2022, the Public Works department struggled to maintain all of the distressed pavement sections and in the process spent a large amount of time patching potholes, which forced them to neglect other core duties. In 2023, the number of streets with deep potholes and surface stripping have increased significantly such that Public Works staff are able to maintain very few of these distressed pavement sections. This is due in part to last winter's severe weather conditions, as well as insufficient proactive pavement maintenance over the life of the pavement. On April 25, 2023, the City Council adopted Resolution #23-089 approving plans and specifications and authorizing advertisements for bids for Improvement Project #23-14, 2023 Critical Mill and Overlay Improvements, with the intent of temporarily repairing pavement sections in 21 of the most critical areas experiencing severe pavement distress. That same evening, the City Council directed the City Engineer to solicit quotes for contracted services to immediately patch as many of the highest priority potholes as possible and to present all quotes received to the City Council for consideration of awarding a contract for said services on May 91 2023, which is being addressed in another case on tonight's agenda. On April 25, 2023, the Ramsey City Council also directed the City Engineer to prepare plans for patching all other identified streets experiencing severe pavement distress and to present said plans to the City Council for consideration of approving the plans and authorizing bids for said pavement patching contracted services on May 9, 2023. Attached is the original plan showing all streets proposed to receive temporary 2-inch mill and overlays, temporary deep pothole patching, and temporary spray patching as prepared by Staff this Winter/Spring. Also attached are the plans showing all remaining streets that Staff has identified as requiring temporary pavement repairs in the form of deep pothole patching (Figure 1) and spray patching (Figure 2). Approximately 19.6 miles of City streets are identified in Figure 1 as needing deep pothole patching, and approximately 20.8 miles of City streets are identified in Figure 2 as needing spray patching. Some overlap exists between the maps since some streets will require deep pothole patching before they can be spray patched. Deep pothole patching involves cleaning debris and water out of potholes deeper than 2-inches using compressed