Minutes - Council - 03/28/2006 - Laserfiche WebLink

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· The School shall have primary (not exclusive) use of the premises on school days until 5:30 or 6:00 p.m., and the City shall maintain full use of the park outside of this period unless agreed to otherwise. · The City may preempt the School's scheduled use if needed (as in the case of parking for an event as an example). · Either party may cancel the agreement upon a 90-day notice, or the City may cancel with a 30-day notice ifa default by the School occurs. · The agreement may be amended each year by the City and adjusted accordingly - based upon costs and actual experience. · The City shall perform all maintenance except the School shall perform all litter control and removal on school days. Mr. Riverblood stated in consideration for this agreement, PACT Charter School will pay a base- rate fee of $500 per year, and a field maintenance fee consistent with those fees charged other youth athletic associations in Ramsey. Mr. Riverblood explained for several years, the youth athletic groups have been paying for a small portion of athletic field maintenance costs directly attributable to their activity. For 2006, staff is proposing a nominal per game fee for each sport, rather than a more arbitrary supply "pass through" fee. The net cost to the youth associations would be very similar and was anticipated within the spring program budgets consistent with past years. Mr. Riverblood explained each time a game is scheduled for play, one or more workers are dispatched to that field to stripe, drag, or chalk the fields. This is the only time these fees would be assessed. For baseball and softball, this activity occurs each day there is a game. For soccer and football, field striping occurs once a week. Mr. Riverblood reviewed the proposed per game/week fees for the spring programs, and advised the existing and past president of the youth association agreed to the schedule, which is very similar to the costs paid for by the youth association in the past. He advised it is anticipated that this schedule may be examined annually as part of the annual Rates and Charges Schedule and adopted each year by Council in December. Motion by Councilmember Cook seconded by Councilmember Elvig, to approve the 2006-2007 Field Use Agreement with the PACT Charter School, subject to all applicable laws and approval by both the City Attorney and City Administrator, and to approve the proposed athletic field maintenance fees for youth athletic associations and schools for 2006. Further discussion: Councilmember Elvig expressed his agreement with the collaborative effort of this agreement. He requested clarification that the City has not yet received the park property. Mr. Riverblood replied this agreement states the agreement would be valid at such time as the Council approves it or that the City accepts the park from the developer and deemed it available for play, whichever comes later. Councilmember Elvig noted the park was developed by the developer at their cost. He suggested the agreement be amended to state the school shall have primary use of the premises on school days until 6:00 p.m., rather than 5:30 or 6:00 p.m. Mr. Riverblood replied this is the only ambiguity in the agreement. He explained the school wanted use until 6:00, but his concern was that the youth association typically starts their use at 6:00, and he did not want to see that overlay. He and the School Administrator agreed to have the time set at 5:30 or 6:00, and that it would be sorted out if there were to be a problem. If the Council City Council / March 28, 2006 Page 26 of 31