Agenda - Council - 04/25/2006 - Laserfiche WebLink

Home

requirements are referenced in Item 7.3 and each Proposal to be evaluated shall include the following: a Transmittal Letter, a Technical Component and a Project Value Component. The second step involves the Committee evaluating each Technical Component of each Proposal that complies with the minimum RFP submission requirements. The third step involves the review of the Project Value Component of each compliant Proposal. All Proposals received by the City in response to the RFP shall remain confidential according to Item 8.1 of this document. Upon completion of the 3-step evaluation process, the Committee shall promptly report its findings to the City Council. The City Council may request that the Committee conduct further evaluations of Proposals. After reviewing the Committee's evaluation results, the City Council, in their sole discretion, shall select the Developer for the Project. All City Council consideration and review of any proposal submitted under the requirements of Item 7 of this document ("Proposal") shall be at properly scheduled public City Council meetings. 6.3 Contract Negotiations and Approval Process Upon selection of a Developer by the City, contract negotiations will begin. The City and the Selected Developer shall negotiate and work towards agreement on an Exclusive Negotiation Agreement and mutually work toward reaching final agreement on a Development Agreement. The City and Selected Developer will also negotiate a Purchase and Sale Agreement for each parcel within the Project Area that the Developer will acquire from the City as a result of the Developers inability to acquire the property. The City, in its sole and absolute discretion, may at any time, cease negotiations and may reject any contract terms and conditions deemed not to be in the best interest of the City. Should negotiations with the selected Dev~Ioper be unsuccessful, the City may begin negotiations with another Developer that has completed the 3-step evaluation process. 6.4 Procurement Schedule The tentative schedule for the RFP procurement process is as follows: City Council Action to Issue RFP Request for Proposal Issued ' Pre-Proposal Meetings Developer Questions due RFP Clarifications Issued Proposals due Developer Selected Xxxxxx 2006 Xxxxxx 2006 Xxxxxx 2006 Xxxxx 2006 by 1:00pm, CST Xxxxx 2006 Xxxxx 2006 by 5pm CST Xxxx, 2006 72 Role of Selected Developer Upon successfully entering into an Exclusive Negotiations Agreement, the selected Developer will complete the following work items: 7.1 Scope of Services - Pre-Development Agreement and Purchase and Sale Agreements Ramsey Town Center Cinema - Request for Proposals 8 ofll -351-