Agenda - Council - 06/13/2023 - Laserfiche WebLink

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A total of five (5) bids were publicly received, opened and tabulated on June 6, 2023, and the following bids were found to comply with the approved plans and specifications and advertisements for bids. Company Bid Novco, Inc $133,500.00 Reshetar Systems, Inc. $28700.00 Urban Companies $33400.00 Husky Construction, Inc. $355,569.94 US SiteWork $399,300.00 Engineer's Estimate $359,000.00 The low bidder has requested to withdraw their bid due to misinterpretation of project plans and specifications. Per Article 15.03 (attached to Bolton & Menk's bid award recommendation memo), Novco, Inc. provided written notice of their intent to withdraw their bid (also attached to memo). Novco also requested that the City consider not cashing their Bid Bond as a result of the misinterpretations. Per Article 15.03, the Bid Bond shall be returned to the Bidder. After a review of the bids, we concur that there was a misinterpretation on the part of the low bidder, given the significant difference between the low bid and the four other bids received. Therefore, the bid of Reshetar Systems, Inc. of Anoka Minnesota, in the amount of $287,000.00 for the total bid for construction of the improvements in accordance with the approved plans and specifications and advertisements for bids, was the lowest responsible bid received. Upon adopting Resolution #23-218, the construction contract will be awarded to Reshetar Systems, Inc. in the amount of $287,000.00. The next Council action that would be required would be to authorize bids for mass grading the COR, including grading the Waterfront pond and filling the low-lying COR parcels. These bids are anticipated to occur in July, allowing all mass grading work to be completed from August through October, with cleanup and dormant seeding occurring in early November. During this work, Zeolite Street will need to be closed to traffic. Design and plan preparation for the three segments of Zeolite Street, Center Street, and Ramsey Parkway identified above are underway and will be complete this Fall. Construction of these street segments can then occur in 2024, or later. Notification: Plans for the proposed COR tree clearing improvements were advertised for bids in the Anoka Union Herald on Friday, May 12, and Friday, May 19, 2023. Time Frame/Observations/Alternatives: Observations: Trees must be cleared from The COR to allow identified COR properties to be graded and filled in 2023 using excavated materials from the Waterfront stormwater pond. Mass grading work will commence this Summer under a separate project allowing all proposed infrastructure improvements to be completed by the end of November. Again, Staff contacted several contractors to ensure they have the capacity to complete the COR mass grading work in 2023. Alternatives: Alternative #1: Adopt Resolution #23-128 accepting bids and awarding a construction contract for Improvement Project #23 -17; COR Tree Clearing. Alternative #2: Motion of other. Funding Source: