Agenda - Council - 06/13/2023 - Laserfiche WebLink

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Observations: Awarding the bid at this time will allow the City to serve the Trott Brook Crossings residential subdivision with the necessary municipal trunk sanitary sewer in 2023 as required to meet the proposed development schedule. Alternatives: Alternative 1: Motion to adopt Resolution #23-131 accepting bids and awarding a construction contract for Improvement Project #23-11, Trott Brook Crossing Lift Station # 10 Improvements. Alternative 2: Motion of other. Funding Source: The engineer's estimate of construction costs is $1,210,885.00. As is noted in their attached bid results and award recommendation memo, Bolton and Menk reviewed the bids and held discussions with the low bidder who indicated that continuing price inflation is being seen for concrete, large diameter PVC pipe, pumps, and electrical equipment. When compared to bids received last year for the Lift Station No. 9 improvements at Riverdale South, prices for the lift station and valve vault increased by 62%, or approximately $248,000.00. Bolton and Menk had projected a 20% increase in their engineer's estimate for this item. This accounted for the majority of difference between the engineer's estimate and the low bid. Meyer Contracting indicated that trucking costs also factored into the higher bids received, with those cost increases being seen across most of the bid items. While there is the option of re -bidding the project, there is the potential of seeing continual inflation, which would then result in receiving higher bid prices. Funding for these improvements are proposed to come from sanitary sewer enterprise funds, which has sufficient funds. Attached to this case is a construction services proposal from Bolton & Menk at a proposed not -to -exceed fee in the amount of $39,277.00. City staff will inspect construction and process pay requests with assistance from Bolton & Menk. Recommendation: Staff recommends approving alternative # 1 to align with previous City Council approvals related to the Trott Brook Crossing residential subdivision, and to ensure that the City will be able to provide the required trunk sanitary sewer when homes are ready to be occupied. Staff also recommends using Bolton and Menk to stake construction and provide administrative assistance during construction. If the City Council decides to award the project, Bolton & Menk recommends awarding the contract to Meyer Contracting, Inc. in the amount of $1,461,454.93 . Outcome/Action: Motion to adopt Resolution #23-131 accepting bids and awarding a construction contract for Improvement Project #23-11, Trott Brook Crossing Lift Station #10 Improvements. Attachments Resolution 23-131 Plan Title Sheet BMI Bid Award Recommendation Memo BMI Construction Services Proposal