Minutes - Public Works Committee - 04/18/2023

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Motion by Councilmember Woestehoff, seconded by Councilmember Musgrove, to recommend City Council approval regarding the installation of boulevard trees and irrigation, at a not to exceed cost amount of$47,000. Motion carried. Voting Yes: Chairperson Riley, Councilmembers Woestehoff and Musgrove. Voting No: None. 5.02: Consider Recommending City Council Approval of 2023 Temporary Pavement Repairs Plan City Engineer/Public Works Director Westby reviewed the staff report and recommendation. Councilmember Woestehoff asked the number of miles that would be pavement overlays. City Engineer/Public Works Director Westby replied that those areas occur in many intersections, noting that staff is currently surveying and marking to provide the square yard quantity. Councilmember Woestehoff referenced Alpine eastbound between Variolite and Ramsey Boulevard and asked if that would be included. It was noted that section was missed. He stated that he appreciates this information and plan to address these issues. He stated that he also likes the idea of using a contractor to help ease the burden on public works staff. Chairperson Riley agreed noting that is the only way they would be able to get more work done. He asked a timeline for when this work would be completed. Public Works Street Supervisor Turner provided details on the current street work orders, noting that there are only four streets workers. He commented that the contracted services will greatly assist in accomplishing this work. He stated that he does have people ready to begin as early as Monday but acknowledged that they would still have to complete the RFP process. He stated that he was able to find one contractor that could begin Monday but was having difficulty finding a second. He was concerned that once road postings are lifted, this would become a lower priority project for a contractor. Councilmember Woestehoff asked the budgetary number and whether this would fall below $750,000. Public Works Street Supervisor Turner confirmed that the project could be broken into sections to ensure that number is not exceeded. City Engineer/Public Works Director Westby confirmed that is the budgeted number, but the Finance Director requested that only $600,000 or $650,000 be spent on this process this year. Chairperson Riley commented that he feels that this is an emergency situation because of the deteriorating condition of the roads. He asked if they could find a way to move forward with this. Public Works Committee/April 18, 2023 Page 3 of 9