Minutes - Public Works Committee - 04/18/2023

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Councilmember Musgrove asked if staff feels that this work could be completed within the $600,000 range. City Engineer/Public Works Director Westby commented that he believes they would be over that if the overlays are included. Public Works Street Supervisory Turner replied that there are different levels of spending included in the list and provided additional details on the amount of material and time that could be spent in different areas. He stated that he could provide an hourly rate and price per ton, but the ultimate cost would not be known until they are in the field. Chairperson Riley commented that they could determine that those are acceptable and reasonable rates. City Engineer/Public Works Director Westby stated that staff intends to bring this to the City Council this following Tuesday and believed that they would have more information on the cost estimate as well as input from the finance department. He stated that staff could have discussions to determine if the process of obtaining comparison bids could be avoided. Chairperson Riley stated that perhaps the rates are compared to rates obtained by other cities following similar practices. He stated that if they can then avoid that process, they could feel comfortable knowing that the rates are competitive. City Engineer/Public Works Director Westby stated that perhaps there are options to complete some of the higher priority pavement patching work without advertising for bids in order to begin at least a portion of the work as quickly as possible. Chairperson Riley encouraged staff to continue to let them know what is needed to address the issue. Councilmember Musgrove thanked staff for their efforts. Parks &Assistant Public Works Director Riverblood commented that public works staff are often getting negative attention from the public, which makes it hard to get their job done because of the frustration of the community around this issue. Public Works Street Supervisor Turner commented that it would be helpful to have a few additional seasonal employees in order to address some of the other regular seasonal maintenance items during the growing season. 5.03: Consider Recommending City Council Approval to Order Vactor Trailer City Engineer/Public Works Director Westby reviewed the staff report and recommendation to recommend City Council approval to purchase the vactor trailer for the reasons noted within the staff report. Public Works Committee/April 18, 2023 Page 4 of 9