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FINANCE DEPARTMENT <br /> <br />Operational Responsibilities <br /> <br />- Accounting <br />- Interim Reporting <br />- Investments and Cash Management <br />- Payroll <br />- Utility Billing <br />- Budget Compliance <br />- Audit <br />- Comprehensive Annual Financial Report <br />- Insurance and Risk Management <br />- Fiduciary Agent <br />- Special Assessment Management <br /> <br />Planning Responsibilities <br /> <br />- Budget Preparation <br />- Capital Improvement Plan <br />- Projections and Economic Forecasts <br />- Plan Accounting Systems <br /> <br />Special Projects <br /> <br />- Analysis of Costs and Revenues <br />- Support of Other Departments <br />- Financial Plan Evaluation <br /> <br />PERFORMANCE <br /> <br />Currently this department fails to meet the minimum needs of the <br />City due to inadequate staffing levels, improper use of staff, <br />inadequate automation of information which is currently <br />available, and the unavailability of additional information <br />needed for operations, planning, and special projects. <br /> <br />The special assessment system is maintained with a manual <br />index card system by a person trained in clerical skills, <br />not accounting or bookkeeping skills. <br /> <br />The $60,000 of cash escrows plus letters of credits for <br />over 100 developers or permit holders are maintained <br />manually. Charges to the escrows are not confirmed with <br />the escrow's owners but rather applied to the escrow when <br />time allows. When the owner satisfies the agreement for <br />which the escrow was established, the residual if any is <br />refunded. Often the conditions which trigger the refund <br />of an escrow are over-looked due to the lack of time to <br />monitor these accounts. Additionally, recording of staff <br />time which should be charged to the escrows is not <br />reported or received due to the lack of staff to keep <br />those records. <br /> <br />Staffing Report May 1988 Page 9 <br /> <br /> <br />