Agenda - Public Works Committee - 05/16/2006

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CASE # 5 CONSIDER REQUEST FOR ADDITIONAL CITY FUNDING FOR IMPROVEMENT PROJECT 05-27 WELCOMES ROAD STREET GRADING AND PAVING IMPROVEMENTS By: Steven Jankowski, City Engineer Background: 'Bids which were opened on February 23, 2006 for this project and were approximately 78% higher than those anticipated in the feasibility study which was prepared 12 months earlier in February of 2005. A second public heating was held on Tuesday, March 28, 2006 to initiate the reconsideration of this street paving project at the higher cost. The revised feasibility study was prepared with the same cost sharing that was directed by City Council for the original project; that is the City sharing 50% of the total project costs. Testimony at the public hearing requested that the City consider some additional forms of cost relief for the residents involved with this project. Following the close of the public heating as a result of this testimony, City Council directed that a meeting should be held with the affected residents to determine their level of support for this project and requested staff to suggest alternative funding support for this project by the City which might be attributed to unique aspects of this particular project. A meeting was held on Thursday, April 27, 2006 at 6:30 pm in the lower level of City Hall for this purpose and ten residents representing nine of the 19 properties were present. The direction from the City Council at the March 28th meeting was to identify unique project elements associated with this project which would not set a precedent on similar future projects requiring City funding participation. A copy of the minutes of that meeting is attached along with the feasibility study which was revised in March of 2006. Appendix B on page 11 of the feasibility study contains the estimated project cost. At the neighborhood meeting the following project financing considerations were considered: Storm Water Utility to Fund Storm Sewer Costs. Items 9 through 13 of the estimated project costs are associated with elements of storm sewer. These costs which total $10,300 could be reasonably assigned funding from the City's Storm Water Utility since they would improve the existing drainage situation. Staff is recommending support of this project cost assignment. City to Fund Costs Associated With Increased Road Section: Because of organic soils identified in the eastern portion of the project area it was the recommendation of the soils engineer to increase the strength of the road section with additional class 5 (from 4 to 6 inches) and bituminous wear course (from 1.5 inches to 2.0 inches). The extra material results in an additional cost of $ I 0,000. City participation in funding this element of the project could set precedent for future street paving or reconstruction projects. Although sandy soils predominate 41