Agenda - Council - 07/25/2023 - Laserfiche WebLink

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Mr. Bruce Westby July 18, 2023 Page 5 design. The design engineer will be Andrew Olson, PE, with support from CAD technicians and our traffic control experts. Andrew will provide engineering support during construction such as shop drawing review, design questions and response, change order review, quantity review and pay estimates. Our surveyor on the project will be Paul Haugen. PROJECT SCHEDULE We will work with the City to develop a final project schedule that meets your goals and expectations. Assuming a signed agreement by July 31, 2023, the following is a summary of the proposed project schedule in order to meet a 2024 construction period. Project Kick-off August 7, 2023 Topographic Survey & Data Collection August15, 2023 Preliminary Design Layout August 18, 2023 Utility Coordination Meeting August 25, 2023 90% Plan Review Meeting Sept 1, 2023 Final Bidding Documents September 10, 2023 Bidding Sept — October 2023 Bid Award November 2023 Begin Construction April 2024 End Construction November 2024 PROJECT FEE The team has carefully assessed the tasks and activities associated with the City of Ramsey's proposed Water Systems project. In response, we have provided our understanding and approach and assumptions that lead us to our fee as outlined in the attached detailed task hour worksheet utilizing our 2023 fee schedule and summarized below: Task Task Description Hours Labor Expenses Task Fee 1 Design Revisions 707 $115,093 $1,626 $ 116,719* 2 Construction Services 554 $ 87,980 $6,602 $94,582** Total 1261 $ 211,301 *Includes 2 days of additional survey time to get adequate topographical survey for the plan additions. It also includes $20,000 for the design of the meter vault. *Excludes any required permit fees for project approvals ** We removed 600 hours of RPR time at the previous contract ($84,000) due to the City providing those services but have included 80 hours of RPR time to augment City staff as needed. We have added additional Project Manager time to provide construction administration services and technical assistance. We have developed our fee to capture the true cost for efforts that could be needed to successfully deliver this complex project. As we are proposing this work to be billed as a not -to -exceed format, if we can design the project and perform our proposed construction phase services within the restraints - avoiding conflicts, mitigation and with minimal right-of-way impacts - the estimated budget will not be fully utilized. We also recommend that we initiate a new supplemental agreement versus amending the old one due to the time lapse and our accounting process.