Agenda - Parks and Recreation Commission - 08/10/2023

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authorized advertisement for bids. Proposed Improvements: Based on direction from the Park & Recreation Commission, Public Works Committee, and City Council, this project proposes to reconstruct the parking lot with; two-way traffic flow, two lowered medians which will both collect stormwater runoff and contain trees to provide shade, and an increased foot print to allow for more parking stalls while not removing any mature trees within the park. The parking lot will include B-style concrete curb and gutter throughout, with concrete flumes in the medians. A storm sewer system including catch basins and pipe will be installed at low points in the park drive and medians to take the stormwater runoff. This storm sewer will connect to the stormwater system built as part of the 161 st Avenue reconstruction project. The parking lot stalls are proposed to be 20 feet deep and 9 feet wide with 24 feet wide drive aisles. The total stall count is 232, including 7 handicap stalls. Handicap stall counts are required per the Minnesota Accessibility code, which requires a minimum 7 stalls for total spaces between 201 and 300. Staff is proposing to not include the median landscaping or irrigation system as part of the parking lot reconstruction. This is proposed to be performed separately later this Fall. As part of the parking lot reconstruction, conduit will be added for future connection to the existing park irrigation system. Future Central Park Considerations: This project is proposing to only reconstruct the main parking lot and adjacent park drives. The smaller southern parking lot is being reconstructed as part of the 161 st Avenue reconstruction project per City Council direction on December 13, 2022. The parking lot bay across from the hockey rinks and park drive are in the same condition and age as the main parking lot. Construction of these facilities is proposed to be phased to allow for continual use of Central Park by the public. To offset parking loss during fall sports and provide additional parking during the parking fair, City Staff has temporarily stripped the hockey rinks and pleasure rink for parking. An exhibit showing this layout is attached to this case. Preliminary Schedule Remaining: • Staff Receives Bids o August 18, 2023 • Council awards contract to the lowest responsible bidder o August 22, 2023 • Contractor begins construction o September, 2023 • Contractor substantially completes construction o October 13, 2023 • Landscaping / Irrigation installation o October / November 2023 Bid Opening: Staff proposes to open bids on August 18, 2023, and to present the bid results to City Council on August 22, 2023 for award of a construction contract to the lowest responsible bidder. Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer. Notification: None required for this case.