Agenda - Parks and Recreation Commission - 08/10/2023

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Time Frame/Observations/Alternatives: Timeframe: Staff anticipates this case will take approximately 15 minutes to present and respond to questions. Observations: The estimated project costs are approximately 15-percent higher than the CIP Level Estimate of $800,000. This is due to the increased cost of construction seen throughout the year, and anticipated to occur with late season construction, as well as a general increase in storm sewer pipe and structure costs seen this year compared to recent years. Alternatives: Alternative #1: Motion to recommend City Council partially fund the Central Park Main Parking Lot Reconstruction, Improvement Project #23-02, using Park Improvement Trust Funds. Alternative #2: Motion of other. Funding Source: Funding for this improvement is proposed to come from Park Trust Fund, Capital Maintenance Funds, and Storm Water Utility Funds. Staff has completed an estimate based on final plans and anticipate construction costs, with a total estimated project cost of $924,096.21, which includes 23-percent indirect costs for administrative, engineering, finance, and legal costs. The 2023 — 2032 Capital Improvement Program outlined $340,000 of the funding from the Capital Maintenance Fund, and all other non -storm sewer funding be Park Improvement Trust Funds ($345,000). Below is a breakdown of the updated estimated project costs and funding sources based on final plans and engineer's estimate: • Park Improvement Trust Fund • Capital Maintenance Fund • Storm Sewer Utility Fund $391,677.96 $340,000.00 $192,418.25 These totals may vary based on actual bid prices and final quantities. The funding formula proposes a 50/50 split in non -storm sewer funding between the Park Trust Fund and Capital Maintenance Fund, up to $680,000 ($340,000 from each fund). Any costs above which are to be paid for using Park Trust Funds. All stormwater related costss are proposed to be paid for using storm sewer utility funds. Recommendation: Staff recommends Alternative #1. Outcome/Action: Motion to recommend City Council partially fund the Central Park Main Parking Lot Reconstruction, Improvement Project #23-02, using the Park Trust Fund. 23-02 Title Sheet Additional Temporary Parking Central Park CIP Sheet Existing Parking Lot Layout Attachments Form Review