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Finance Committee Case: Proposed fee amendments for agenda copies/distribution Page $ of 4 II-OPTIONS FOR FEE FOR AGENDA PAGES ONLY OPTION II.A Continue to charge the current fee structure of $12.00/year for "Agenda sheets only" mailing. Estimated actual cost to the City is $15.12/year · / Generally, agenda sheets are one page, double sided. Assuming there are a minimum of 24 meetings at $0.30/page, photocopying costs would equal $7.20. ,/ Mailing fees would be estimated at $0.33 ~ 24 meetings= $7.92 OPTION II.B Increase "agenda pages only" fee to $16.00/year to recover expenses City currently expends in mailing and photocopying expenses. OPTION II.C Increase "agenda pages only" fee to a higher amount per year. As the survey indicates, three cities surveyed charge more than Ramsey does for agenda sheet photocopying and mailing. ~ Coon Rapids $22.00/year ,/ Blaine $40.00/year ~ New Brighton $60.00/year (faxed only) ,/ Arden Hills $12.00/year ,/ Columbia Heights No charge for agenda sheets ~ Anoka No charge for agenda sheets III-OPTIONS FOR FEE FOR AGENDA MAILING WITH COVER SHEETS III.A Continue to charge the current fee of $24.00/year for agenda and cover sheets mailing. The estimated current expense to the City is $101.52. ,/ Generally, agenda sheets are one page, double sided. Assuming there are a minimum of 24 meetings at $0.30/page, photocopying costs would equal $7.20. ¢~ With the average number of cases of 12 per meeting, and assuming each cover sheet for the case does not exceed two pages (or one double sided page); 12 cases per meeting @ 24 meetings = 288 pages @ $0.30/page= $86.40 ¢~ Mailing fees are estimated at $0.33 ~ 24 meetings= $7.92. This is a conservative figure, obviously the thicker the mailing, the higher the rate for postage. III.B Increase "agenda and cover sheets" fee to $105.00/year to recover expenses City currently expends in mailing and photocopying expenses.