Agenda - Council - 05/23/2006 - Laserfiche WebLink

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ivLn/DOT A~eement No. 89336 Exhibit A Detailed Scope of Work and Deliverables Systematic Development of/n formed Consent or International Association £or Public Participation, MI!. be examined and followed from the beginning of the project work. The coasultm~t w{ll prepare for and pm~ticipate in at least one Public Information Meeting at each agency. The consultant will respond to project-specific questions and/or issues from the meeting attendees. State functional group staff and representatives from .amoka County staff, the City of Anoka, the City of Ramsey and Bums Township will also be available at the meetings. The consultant will prepare and provide handouts descdhing the project. The consultant will display colored layouts along with the proposed typical sections. Conce?mal layouts will be prepared as an overlay on colored aerial photos; these will be available for Public Infonmation Meetings. The consultant will prepare ~qdtten responses to thc public's written comntents received at the Public rnformation Meetings and include such comments/responses in thc Final EAW. The consultant will participate irt Coonty Board, City Council and Townghip Board ~vork sessions and official n~eetings as neccssmy with the corridor cities involved. Monthly desigrt status moo,dugs with ^nokn County, State, the City of Anoka, the City of Ramsey and Burns Township will be required, as' well as monthly updates to the progress schedule. Other meetings with involved agencies, businesses aud thc IJoblic will be scheduled as necessary in the best interests of the chosen public involvement plmu The coosultant will keep a record and ord~ fly files of all con'espondence with all agencies, local communities anti dm public involved in the project. This inforn~ation will be made available to the Project Management Team upon request. Minutes from all meetings will be provided to State, Anoka Coumy, thc City oFAnoka, the Cily of Ramsey and Burns Township Project Management Team shortly after thc meetings. Incktdcd in this task will bc billing preparation, invoicing, pro.'ess reports and other non-reclmical work. 7. Ol'lieial Map Thc consultant wilt determine specific areas to be included in an Official Map for the preferred alternative ba;~ed co consultation wid~ State, tfe City of Anoka, the City of Ramsey and Bunns To~vnship. A smwey crew will be assi,[pmd to research existing survey monumentation and Inighway alignment and conduct a field survey. Thc field survey will locate the perimeter of the area and the inter/or lot boundaries. The horizo~la. 1 control work will comply w/th Third Order Class 1. Elevations will be canded with points to establish and check the project adjustment factor. The consultant xvill provide coordinates of all points X, v and Z to the nearest 0.0l fi)ct. Coordinates will conform to 96 English HARN and 88 Adjust with ties to the Minnesota State Piane Coordinate System. Tl~e consultmrt will be expected to certify research i~fonnation and field surveys, draft the Official Map fi-om field survey information in MicroStation Vt f' :mat, revise the Official Mai> as requested, hold public hearings in each community and receive c/t/zen i~'~put. The conmmnities will adopt the Official Map by ordinance and file their respective Official Maps wilh Anuka Co~mty. S. Projm:t Time Schedule and Deliverables Project work will commence upon Notice to Proceed w/th project completion scheduled by March 2007. Thc co~lsultant will prepare a project schedule based on the sta~2 and completion dates using Microsoft Pr%iect or other approved project management sofia, are. The schedule will be updated monthly with the Project Management Team to ensure the schedule is maintained. The consultant will develop a work plan/schedule xvith, but not limited to.. the following deliverables: Monthly progress meetings with the Project Management Team (including functional ~oups as necessary) and local community staff members, including update of schedule Page 5 of 7 -245-