Agenda - Council - 05/23/2006 - Laserfiche WebLink

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REPORT FROM PUBLIC WORKS By: Public W'orks Staff Background: The Publio Works Committee met on Tuesday, May 16, 2006 and discussed the following cases: CITIZEN INPUT Nolle Case #5 Consider Request for Additional City Funding for Improvement Project 05- 27 Welcomes Road Street Grading and Paving Improvements Backgronnd: Bids fo[' this project xvere opened on February 23, 2006 and were approximately 78% higher than those anticipated m the feasibility study which was prepared I2 months earlier in February of 2005. A second public hearing was held on Tuesday, March 28, 2006 to initiate the reconsideration of this street paving project at the higher cost. The revised feasibility study was prepared with Ihe same cost sharing that was directed by City Council for the original project; that is thc City sbaring 50% of the total project costs. Testimony at the public hearing requested that the City consider some additional forms of cost relief for thc residents involved with this project. Following the close of the public hearing as a result of tk/s testimony, City Council dj,coted that a meeting should be held with the affected res/dents to determine their level of support £or this project and requested staff to suggest alternative funding support for this project by the City which might be attributed to unique aspects of this particular project. A meeting was held on Thursday, April 27, 2006 at 6:30 pm in the lower level of City Hall for this purpose and ten residents representing nine of the 19 properties were present. Thc following were considered at the neighborhood meeting: Storm Fgater Utility to £and Storm Sewer Costs. Items 9 through 13 of the estimated project costs are associated with elements of storm sewer. These costs which total $I0,300 coukl be reasonably assigned funding from the City's Storm Water Utility since they would improve the existing drainage situation. Staff is recommending support of tiffs project cost assignrnent. City to Fund Costs Associated }Fith Jncreased Road Section: Because of organic soils identified in the eastern portion of the project area it was the recommendation of the soils engineer to iucrease the strength of the road section .with additional class 5'(fi-om 4 to 6 inches) and bituminous wear course (fi'om 1.5 inches to 2.0 inches). The extra material results in an additional cost of $10,000. City participation in funding this element of the project could set precedent for future street paving or reconstruction projects. Although sandy soils predominate w/thin the City, there are areas having clay soils which would require a section stronger than the standard section. Two new subdivisions within the City including Estates of Silver Oaks and Brookfield are examples. Many of dm existing -267-