Resolution - #80-002 - 01/08/1980

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c) The Responsible Authority or designee shall, upon request by any person, permit that person to inspect and copy government data during the normal business hours of the City and at places provided by the Respon- sible Authority, and if the person requests, that person shall be informed of the data's meaning. The Responsible Authority or designee shall provide copies of government data upon request. The Responsible Authority or designee shall require the requesting person to pay the actual cost of making, certifying and compiling the copies. If the Responsible Authority or time a request is made, the Responsible Authority or designee shall supply copies as soon as reasonably possible. If the Responsible Authority or designee determines that the requested government data is classified so as to deny the request- ing person access, the Responsible Authority or designee shall so inform the requestin person orally at the time of the request, and in writing as soon thereafter as possible, and shall cite the statute, temporary classifi- cation, or federal law upon which the determination is made. d) The Responsible Authority shall prepare a public document containing his name, title and address, and a description of each type of record, file, or process relating to private or confidential data on individuals retained by the City. Forms used to collect private and confidential data shall be included in this document. The Responsible Authority shall update the public docu- ment annually and make any changes necessary to maintain the accuracy of the document. e) The Responsible Authority shall establish procedures to assure that all data on individuals is accurate, com- plete, and current for the purposes for which it was collected; and establish appropriate security safeguards for all records containing data on individuals. f) The Responsible Authority or designee shall prepare summary data from private or confidential data on indi- viduals upon the request of any person, provided that the request is in writing and the cost of preparing the summary data is borne by the requesting person. The Responsible Authority may delegate the power to prepare summary data to the administrative officer responsible for any central repository of summary data; or to a per- son outside of the City if the person, in writing, sets forth his purpose and agrees not to disclose, and the Responsible Authority reasonably determines that the access will not compromise private or confidential data on individuals.