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COMPUTER SYSTEM RECOMMENDATIONS <br /> <br />Background: Bid Specifications <br /> <br />The Bid Specifications were developed to reflect Ramsey's stated desire to acquire <br />a computer system that would accomplish a number of objectives, including the <br />following: <br /> <br />. meet both short- and long-term needs <br />· perform accurately and efficiently <br />· incorporate integrated files for useful analysis , <br />· be specifically designed for municipal (vs. corporate) use <br />· be able to be customized after installation, to some extent, by. city <br /> staff in order to reflect changing needs:.or documentation/reporting <br /> requirements <br /> <br />Research Basis for Bid SI)ecificatimis: The Bid Specifications included both hardware <br />and software details, plus procedural requirements. Hardware and software details <br />were determined through the following resources: <br /> <br />· preliminary Ramsey identification of needs- <br />. research into existing (installed) and proposed municipal computer <br /> systems <br />· consideration of comparable organization/agency and corporate computer <br /> system configurations <br /> <br /> . analysis of existing and projected personnel and municipal functions <br /> . analysis of existing and projected data storage and retrieval <br /> requirements <br /> <br /> · identification of existing and projected telecommunications requirements <br /> <br /> Intent of Bid Specification Items: The hardware items requested are based on a <br /> minimum 5-year projection of needs, with special attention given to current <br /> purchases considering economies of scale. <br /> <br /> For example: While the requested 8 terminals and 4 printers may not be sufficient <br /> in 10 years, all will be immediately used by existing staff· This configuration <br /> 'reflects a cost-effective meeting of both short- and long-term personnel needs, <br /> ~ii-:~'rllnce additional terminals and printers .could be added in the future at minimal cost. <br /> <br /> ~?~;i'~.!.BY contrast, the large disk drive (data storage device) requested is clearly <br /> ~:i~r"; over;Ized for Ramsey's requirements for at least 2-3 years. While smaller systems <br /> are available, their individual cost, plus the electronic and mechanical requirements <br />[~?::'of linking them in the future, outweighs the cost of purchasing the single, larger <br /> drive at this time. <br /> <br /> am~ey Needs Assessment <br />ii~: ~i~i: R ecommendat ions <br /> <br />Page I <br /> <br /> <br />