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The software applications requested are based on a 5-10 year projection of needs, <br />and took the form of an extremely comprehensive listing of all software that would <br />eventually contribute positively to Ramsey's financial, administrative, planning and <br />public works operations. It was not anticipated that any vendor would be able to <br />currently provide all applications. The intention was to communicate that Ramsey <br />was looking for vendors that were committed to the lonE-term development of <br />integrated municipal data management systems, and were capable of providing the <br />requisite support functions in the future. <br /> <br />Proposals Received: The City of Ramsey received proposals from the following <br />vendors: <br /> <br />· Computoservice, Mankato, MN <br /> <br />· MaSys Corporation, Minneapolis, MN <br />· Planning Data Center, St· Paul, MN <br /> <br />· Tele-Terminals, Brooklyn Park, MN <br /> <br />· Xerox Computer Services, Edina, MN <br /> <br />Bid Analysis <br /> <br />~e procedure used for reviewing the proposals involved the following steps: <br /> <br />Step 1: Overview of Software Applications and Total Costs <br />Step 2: Review for Satisfaction of Detailed Hardware and Software <br /> Specifications <br />Step 3: Verification From Vendors of Items Proposed (both presently and in the <br /> future) <br />Step 4: Final Analysis and Recommendation of Vendor <br /> <br />Step 1: Overview of Software Applications and Total Costs <br /> <br />Conclusions: After reviewing the hardware and software proposed by all vendors, it <br />was noted that the MaSys proposal was intended to be supplementary in relation to <br />the current Bid Specifications· The MaSys system provides a computerized law <br />enforcement package only, and was submitted for consideration only in such case as <br />the City rejected all proposals for an integrated municipal system and still desired <br />to install a law enforcement package. Note also that the MaSys system is included <br />in the Computoservice system and recommended as a component of the Tele- <br />Terminals system. For those reasons, the separate MaSys proposal was eliminated <br />from further consideration at this time· <br /> <br />The total costs of all proposals were then compared· Note the significant cost <br />difference of the Xerox proposal in the list of total costs below. Because of this <br />cost difference and the following considerations, the Xerox proposal was eliminated: <br /> <br />Ramsey Needs Assessment <br />Recommendations <br /> <br />Page 2 <br /> <br /> <br />